Executive Assistant
Peterborough (Hybrid, 3 - 4 days in the office)
Are you a highly organised and efficient Executive Assistant who thrives in a high-demand environment, supporting senior leaders and facilitating seamless business operations? Are you proficient in managing complex schedules, coordinating high-level meetings, and delivering reliable administrative and communication support?
At BTS, we are looking for a skilled Executive Assistant to provide high-level support to our BTS Director and Senior Leadership Team. In this role, you’ll be crucial in ensuring the smooth running of daily operations, managing executive-level correspondence, overseeing internal and external communications, and contributing to shaping the BTS employer brand.
What you'll be doing as Executive Assistant:
What you'll bring:
Hybrid, a mix of office and homeworking. This role will be based at our Peterborough offices on the Lynchwood Business Park. The office has recently been renovated and along with a modern work environment has great public transport links, free onsite parking, free drink facilities, free lunch option each day and a great team culture.
* Provide high-level executive support to the BTS Director, including diary management, meeting coordination, and administrative assistance.
* Ensure the BTS Director and Senior Leadership Team are fully prepared for meetings by organising agendas, briefing packs, and capturing key actions.
* Oversee internal and external communications, creating clear, engaging messages for various stakeholders and managing BTS communication channels.
* Coordinate and facilitate key BTS meetings, including weekly update calls, monthly town halls, and governance sessions.
* Manage travel arrangements for UK and international trips, ensuring seamless itineraries, visa arrangements, and logistical support.
* Organise and oversee VIP visits, liaising with senior stakeholders across ABF to ensure efficient planning.
* Support financial administration by raising purchase orders, managing BTS invoicing, and handling recharge processes.
* Shape and promote the BTS employer brand by maintaining social media presence, overseeing intranet content, and supporting wellbeing and inclusion initiatives.
* Extensive experience providing executive-level support at Director or C-suite level.
* Proficient organisational and time management skills, with the ability to anticipate needs and prioritise effectively.
* Solid interpersonal and communication skills, including strategic business narrative
* Highly developed expertise in IT software – Outlook, MS Teams, Word, Excel, PowerPoint, Adobe, DocuSign and MS Sharepoint
* Experience managing internal and external communications, with the ability to craft clear, engaging messages.
* Ability to coordinate complex diaries, meetings, and travel arrangements.
* A proactive and adaptable mindset, able to work in an environment with changing priorities.
* Experience using Microsoft SharePoint for communication and content management.
* Confident in preparing presentations for internal or external audiences, including senior stakeholders.
Hybrid Working
Hybrid, a mix of office and homeworking. This role will be based at our Peterborough offices on the Lynchwood Business Park. The office has recently been renovated and along with a modern work environment has great public transport links, free onsite parking, free drink facilities, free lunch option each day and a great team culture