We are looking for a confident and highly detailed administrator, to provide proactive support to our HR team with efficiency and expertise. In this pivotal role, you’ll handle a diverse range of responsibilities, including acting as the first point of contact for HR queries, coordinating employee lifecycle administration, managing payroll and benefits, and providing senior-level PA support to the CEO. If you’re ready for a role that keeps you engaged and challenged, we’d love to hear from you!
As a key member of a small, agile team, you will report to the People Director and work flexible hours—four hours per day, four days a week—with the option to work from home one day a week. This role offers the opportunity to support all areas of HR, streamline processes, and take ownership for the HR administration in a fast-paced, dynamic business.
Key Responsibilities:
* Coordinating and processing the monthly payroll with the 3rd party payroll provider including the payroll processing of casual staff members, ensuring full compliance.
* Coordinating and managing the recruitment administration across the business, being the first point of contact for direct applicants and external recruitment agencies.
* Managing the onboarding process for all new starters, from issuing offer letters and contracts to onboarding documents and probationary check ins.
* Managing the administration of the full employee lifecycle, including contract changes, employee lifestyle changes and the offboarding process.
* Coordinating the Induction Programme.
* Completing the pension reporting and uploading, including workforce assessments, and updating personal details to the workplace pension scheme.
* Assisting the People Director and HRBP in annual pay review, aiding in processing salary change documentation as required and making necessary payroll changes.
* Coordinating welfare initiatives and completing necessary documentation to facilitate this.
* Assisting with ER where needed, supporting the HRBP with note taking and potentially leading on investigations.
* Ownership of minimum standards compliance with necessary teams, facilitating DBS processing and right-to-work checks.
* Processing general administration for the HR Team, including reference requests, managing the HR mailbox, updating personnel files and coordinating all work experience and university placement programmes.
* Providing support for senior management with administration tasks as needed (to include note taking at board meetings).
Skills, Experience and Qualifications needed:
* Numerate, with ideally, 12 months of payroll processing experience.
* Ability to process and administer HR contracts/legal documents.
* Knowledge of employment law.
* Outstanding attention to detail.
* Curious and happy to ask questions and challenge.
* Understands the importance of getting the basics right and takes pride in producing high quality work.
* Organised, efficient, flexible, and able to manage multiple priorities without sacrificing attention to detail.
* Happy to ‘muck in’ to deliver what is needed, understanding its contribution to the bigger picture.
* Previous experience of working in HR would be advantageous.
If you are looking for an opportunity to work with a dynamic, fun team dedicated to driving organisational success, we would like to hear from you.
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