Facilities & Administration Team Manager
Requisition ID: R10167868
Category: Facilities/Real Estate
Location: Cheltenham, Gloucestershire, United Kingdom
Clearance Type: Security Check (SC)
Telecommute: Yes - May consider hybrid teleworking for this position
Travel Required: Yes, 25% of the Time
Positions Available: 1
Salary: £55,900 - £62,000
Opportunity: This is more than just a job; it’s a mission. As our new Facilities and Administration Team Manager, you will report to the Head of Operations and be a linchpin in the National Security Solutions Operations Team. You’ll have the chance to work on the next generation facilities strategy, ensuring our teams have what they need to make today’s impossible, possible tomorrow.
Responsibilities:
1. Execute the NG UK facilities’ strategy as agreed by NG UK L and NSS SLT.
2. Manage a team across facilities and administration who manage the day-to-day activities across all NGUKL sites (Cheltenham, Manchester, New Malden, Clareville).
3. Provide support to other NG facilities on an ad hoc basis (Chester, Langley, and new locations).
4. Maintain the Building Manuals across all sites and raise any associated concerns identified.
5. Manage the suppliers’ database across all NGUKL sites, ensuring Permits to Work and associated evidence are collated in accordance with requirements.
6. Supervise the performance of contractors, ensuring the provision of a safe working environment for both staff and contractors and compliance with statutory and regulatory requirements.
7. Log reported maintenance issues and arrange repair in a timely fashion.
8. Liaise with security to arrange required clearance and escort for maintenance staff/contractors.
9. Ensure the team raises purchase requisitions for items within the Facilities and Admin function’s areas of responsibility correctly and on time.
10. Responsible for office planning and coordination relating to the workforce, facility moves, refurbishments, and renovations in association with NG project managers.
11. Maintain the facilities, EHS, and admin teams risk registers.
12. Manage facilities cost budgets and report to Head of Operations the monthly position.
13. Manage and coordinate the NG UK L estates open and lock-up processes alongside security.
14. Out of Hours CCTV monitoring in the event of alarm activation and primary POC for alarm system maintenance.
Benefits: We offer a range of flexible and hybrid working options, including optional compressed working schedule with every other Friday off. Our benefits include private health care, career development opportunities, and performance bonuses.
We are looking for:
1. NEBOSH General Certificate or other Health and Safety qualification.
2. Solid experience of working in a Facilities and/or Health & Safety role.
3. Experience of working with internal customers (employees) and external providers (suppliers).
4. Experienced negotiator.
5. Experienced line manager who is used to dealing with cross-functional teams.
Competency/Skill requirements:
1. Adaptable in a changing environment.
2. Fluent in written and spoken English.
3. Excellent interpersonal skills, able to engage and communicate effectively with all audiences/stakeholders.
4. Highly-organised with strong administration skills.
5. An engaging and customer-focused 'can do' attitude.
6. Proficient at multi-tasking, working under pressure and to tight deadlines.
7. Innovative and creative, able to think outside the box.
8. A good understanding of KPIs and SLAs.
9. Excellent computer skills, including MS Office tools, databases, and e-learning solutions.
Other requirements:
1. Frequent UK travel between NG UKL sites to attend meetings/training activities and undertake project activities.
2. Valid UK driving licence.
3. The post-holder must be able to hold and maintain the highest UK Government clearances.
4. Out of hours/weekend working may be required occasionally to facilitate building maintenance and other activities.
Security clearance: Due to the nature of our projects, you must be a British national for this clearance type. You must be able to gain and maintain the highest level of UK Government security.
Why join us?
1. A mission to believe in: Every day we contribute to building a more secure and connected world.
2. A place to belong and thrive: Every voice matters at our table.
3. Your career, your way: Shape your career journey with diverse roles and development opportunities.
Ready to apply? Yes – Submit your application online. Your application will be reviewed by our team and we will be in touch.
#J-18808-Ljbffr