Tees Esk and Wear Valleys NHS Foundation Trust
You will need to have excellent verbal and written communication skills in order to establish strong working relationships with colleagues within the department, across the wider Trust and external stakeholders. You will lead on the development of individualised timetables for each student and all aspects of the administration of the medical student programme. This will involve working alongside the Nurse Lead and senior faculty members to plan and implement high quality educational programmes. The post will also involve quality checking, managing multiple information streams and service improvement and development.
The successful applicant will be required to have excellent IT skills, a working knowledge/understanding of Microsoft Office applications, particularly advanced excel and the use of databases, together with NVQ3 or equivalent qualifications (or a willingness to achieve within an agreed timescale).
Applicants should be self-motivated, have a flexible approach to work. The ability to work with minimal supervision, prioritise work and deal with complex issues, are all essential criteria for the post.
To provide maternity cover for a period of 18 months.
Main duties of the job
To provide all aspects of administrative support in the delivery of a full and comprehensive Undergraduate (UG) Medical Education agenda across TEWV, ensuring high quality planning and production systems for timetabling and teaching across UG programmes.
To provide support and liaison to various staff and service users for the purpose of involvement with the education and training of medical students.
About us
Are you a highly motivated individual who enjoys a challenge? Would you enjoy working in a busy and dynamic team responsible for Undergraduate Medical Education?
An exciting opportunity has arisen for a Medical Education Advisor, primarily based at Roseberry Park Hospital in Middlesbrough. Due to the nature of the role it is essential that applicants are able to travel independently across the locality and have access to a suitable vehicle for business purposes. If necessary, adjustments can be considered in accordance with the Equality Act 2010. The successful applicants will be able to use your proven administrative and organizational skills to support the work of the Medical Education Team in providing a high quality clinical placement to medical students during their Mental Health rotation.
Job responsibilities
Provide a comprehensive and effective word processing service for all correspondence relating to UG activity and associated governance meetings, including letters, emails and minutes etc.
To liaise with Newcastle University Medical School to obtain contact details and relevant information of forthcoming medical students due to commence their mental health rotations or elective placements.
Ensure relevant administration forms are created as required and utilised for all medical student programmes / placements i.e. student register, sickness absence, taxi recording forms and information sheets including student email addresses and mobile telephone numbers.
Arrange venues within the locality / Trust and book the required rooms for all of the Induction programme, Undergraduate teaching and evaluation sessions, recording the specific room details upon the room booking form.
Ensure all the relevant programme paperwork is completed, collated, and distributed accordingly in relation to medical student clinical rotations to teaching facilitators and clinical placement leads.
Send letters to all students, welcoming them to the Trust and informing them of where to attend on their first day of induction.
Update and distribute the relevant teaching materials / student timetables and Student Guidance as directed by the Undergraduate Tutors and Nurse Specialist.
Produce confirmation emails and send to all teaching facilitators to confirm teaching arrangements within the identified medical student programmes.
Arrange local evaluation sessions as part of the timetable, ensuring the evaluation forms are returned from the students, and the data collated.
Co-ordinate annual facilitators for teaching delivered, ensuring the required teaching resources and evaluation materials are available for distribution and post teaching collation.
Person Specification
Qualifications
* Good general education to GCSE level or equivalent
* NVQ Level 3 in Business Administration or willingness to work towards the award ECDL or equivalent
* CIPD Qualified
Knowledge
* Excellent IT skills including good working knowledge of full Microsoft Office Suite and Windows Operating Systems
Experience & skills
* Experience of working to tight deadlines
* Experience of collating data
* Communication and interpersonal skills
* Time management
* Ability to work autonomously
* Experience of working in a medical staffing or educational environment.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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