Job summary
Following the successful expansion of the Operational Performance Team, we are looking to recruit further. We have an exciting opportunity within the Operational Performance Team at UHB for a senior pathway validator.
We are seeking to recruit a motivated and enthusiastic individual to join our expanding team working on various projects in order to meet Trust targets. This position is permanent, working 37.5 hours per week and we are looking to expand the team footprint at our Solihull site. Some of the team is based at QEH so you may be required to travel between sites.
We would like the successful candidate to be pro-active, approachable and supportive to both patients and colleagues, to have a conscientious approach to their work, the ability to demonstrate administrative and supervisory experience and be able to meet the main duties of the role as identified in the job description.
We are looking for an individual who is fully committed to providing a high standard of work to support the needs of the team, colleagues, and the Trust, ensuring our patients receive the treatment they need as quickly as possible.
You will be passionate about service delivery and will want to make a difference. Success in this role will see you transfer your existing administration skills and develop your knowledge and supervisory skills as your career with UHB grows. You will mirror our Trust values of being Kind, Connected and Bold.
Main duties, tasks & skills required
The post holder will be expected to provide support and supervision to a group of co-ordinators with the team, ensuring the provision of accurate and high-quality information and to support the validation of data and patient pathways. This will involve supporting the co-ordinators with validation of patient pathways for outpatient and inpatient waits, cancelled operations, emergency department waits, diagnostic waits and contacting patients on our waiting lists.
Applicants must have good communication skills, the ability to work independently within the team and have a friendly, approachable manner as they will be liaising with Operational staff across the Trust and at times speaking to patients via telephone. They will be the first line of support for queries and training required across the team, participate in the induction and training of new members of staff and will be required to undertake and contribute to regular audits to assess competency within the team.
Candidates must be able to work with accuracy, under pressure and be prepared to work to tight deadlines. The ability to manage workloads and being proactive supporting colleagues is essential. Experience in using the Trust patient administration system is required along with knowledge and understanding of the 18-week referral to treatment guidelines and Trust targets.
Post holders will be required to work across all hospital sites when required to support service delivery.
About us
We are recognised as one of the leading NHS Foundation Trusts in the UK. Our vision is to Build Healthier Lives, and we recognise that we need incredible staff to do this.
Our commitment to our staff is to create the best place for them to work, and we are dedicated to:
* Investing in the health and wellbeing of our staff, including a commitment of offering flexible working where we can;
* Offer our staff a wide variety of training and development opportunities, to support their personal and career development objectives.
UHB is committed to ensuring that our staff are treated fairly and feel that they belong, by creating a kind and inclusive environment. This is about equity of opportunity; removing all barriers, including discrimination and ensuring each individual member of staff reach their true potential, achieve their ambitions and thrive in their work. This is more than words. We are taking action. Our commitment to an inclusive culture is embedded at all levels of the organisation where every voice is heard, driven by our diverse and active staff networks, and at Board level by the Fairness Taskforce led by our CEO. We nurture a culture which empowers staff to challenge discriminatory behaviours and to enable people to bring their 'whole self' to a kinder, more connected and bold place to work.
University Hospitals Birmingham is a Smoke-Free premises hospital.
Job description
*Please Note : For a detailed job description for this vacancy, please see attached Job Description*
Person specification
Qualifications
Essential
* Good General Education (eg. GCSE English and Maths A-C)
* Business Administration NVQ level 3 or equivalent experience in an administrative environment
Experience
Essential
* Experience working in an acute Trust
* In-depth understanding of RTT, validation and pathway management
* Experience of applying the Trust's access policy in line with 18 week National Guidelines
* Understand confidentiality and apply the principles in every day working practice
* Experience of dealing with the Public/Customer service experience
* Proficient in the use of Microsoft systems i.e. Office, Excel, Word.
Additional Criteria
Essential
* Excellent attention to detail
* Ability to problem solve and identify solutions
* Excellent communication skills, both written and verbal. Able to engage with stakeholders across the organisation in both clinical and non-clinical roles.
* Ability to manipulate and navigate large data sets
* Ability to produce basic reports based on service requests
* Ability to work on own initiative, (often under pressure), and as part of a collaborative team.
* Ability to deal with stressful situations and sensitive issues
* Ability to undertake audits and identify trends and patterns
* Maintain patient focus in all Trust Wide activities
* Mature open and flexible approach to work
* Ability to work and travel to all UHB sites as required
* Excellent telephone manner
* Professional
* Organised
* Efficient
* Confident
* Assertive
* Motivated
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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