We specialise in rare disease and global health across brand, corporate and cause communications. We create bold ideas from powerful insights that deliver measurable, meaningful advantage. Vibrant collaboration drives us.
Rare ideas: Our radically authentic approach delivers meaningful and connected impact for those affected by or solving rare disease. We know our insights and ideas help create greater equity in rare. Our tailored solutions unlock creativity.
G
lobal ideas: Our role at the heart of Havas Health powerhouse is vital for global brands. Through our One Havas approach, we vibrantly collaborate across the whole Havas group for our ambitious clients. Through our strategy and ideas, we develop powerful creative platforms for growth.
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R and PA ideas: As the life sciences PR & PA Comms partner of Havas Red, we transform communications into influence. We shape a positive environment by connecting our storytelling approach with earned, social, and experiential touchpoints – leading the agenda, creating reputational growth, and driving measurable, meaningful impact. Th
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Office Administrator role is the backbone of a well-run office and responsible for overseeing the day-to-day administrative operations of the office. The ability to juggle various tasks to keep everything running smoothly and think on your feet is key to the success in the role.Th
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s role requires excellent organisational skills, attention to detail, and the ability to multitask in a fast-paced environment. The ideal candidate will be proactive, resourceful, and able to handle a variety of administrative tasks with minimal supervision. As first point of contact in the agency for new starters, visitors, and clients this role also requires a high level of professionalism and customer service. This role will also support our Communications Manager with internal and employee comms as well as office events.Re
c
eption Co
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* er the Reception area acting as the first point of contact for clients, new starters, visitors, and suppliersHan
* dle incoming and outgoing correspondence, including emails, phone calls, and mail.Man
* age office supplies inventory and place orders as necessary as well as accepting, and putting away deliveries of the office suppliesAss
* isting colleagues with meeting bags and supplies for meetings and eventsFil
* e and keep record of delivery notes for reconciliation at month endRep
* ort day to day maintenance issues to Facilities Manager and Caretaker of the Ferry Works promptlyKi
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chens and StockMa
n
* aging the supplies in the three office kitchens, including ordering, stocking, and setting up for team eventsSet
* ting up and clearing down the kitchen for breakfast and lunchMai
* ntaining the coffee machines; descaling and changing filters when requiredCom
* pleting a weekly stock take of food and drink supplies before orderingPra
* ctises FIFO to minimise food waste and maintains a high level of hygiene and cleanliness in the kitchensEv
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nts and External MeetingsOr
g
* anising the shipments of materials to and back from congresses and events with our courier agentAss
* isting in packing up the goods in preparation for shipment ensuring all items are securely boxed, taped, and labelled.Tra
* cking deliveries with the courier agent to monitor the jobs are deliveredPro
* viding training to others on how to prepare materials for shipmentLia
* ise with Havas Village London to book meeting rooms upon request and ensure HVL has all the required information before date of meetingPro
* vide refreshments, upon request, and assist in set up for internal and client meetingsBe
* responsible for setting up and clearing at internal cultural eventsIn
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ernal Communications – supporting the Senior Communications Manager with Employee Engagement, including:Ke
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* ping the company intranet up to date with events and announcementsCre
* ating and displaying posters in the office for events and initiativesCas
* cading company updates via MS TeamsAss
* isting with the set up for weekly company meetingsAd
HocTo
keep up to date with any knowledge and training associated with the roleTo cover additional responsibilities handed over during holidays of Facilities Manager and Communications ManagerTo assist Facilities Manager and Communications manager in ad-hoc duties when required