Location
Farnborough
Salary £26000 - £30000 TypePermanent WorkplaceOn-Site Ref87102
An exciting opportunity for a Legal Secretary to join an award winning, Legal 500, full-service law firm who are looking to expand their Private Client department.
The firm has experienced significant growth in recent years, including doubling their trainee numbers in the last two years alone, as well as being a debt free practice, having not made any redundancies in over two decades.
Responsibilities:
1. Secretarial work including being confident with digital dictation in a busy department working for multiple fee earners, working with precedent letters etc
2. First point of contact for new client enquiries- presenting the firm in best light, obtaining relevant information, assessing the matter, and referring work to the Head of Department for allocation
3. File administration file opening including all aspects of anti-money laundering compliance, file maintenance, file closures, archiving and Will storage etc
4. To act as a witness for Will signings & deal with Will and LPA collections
5. Business development administration logging and analysing enquiries, conversion rates and sources of work etc
6. Systems and procedure use and compliance maintaining an up to date knowledge of Firm and Department systems and procedures, adhering to Firm guidelines in course of own work and assisting other members of the team with systems and procedures
7. Diary management appointment and meeting room bookings, team meetings, key dates/deadlines etc
8. Billing and accounts administration producing and issuing bills and statements of account, collating anticipated monthly fee income, liaising with fee earner and clients re: money on account, liaising with accounts team etc
Skills and experience:
9. Good commercial awareness understands the importance of efficiency, completing work within timescales set, quality of work, compliance with policies / procedures etc in delivering a service to our clients and maximising fees and profitability
10. Highly organised able to manage and correctly prioritise own workload, able to manage work from multiple fee earners, demonstrates an understanding of urgency and importance
11. Excellent administrative skills able to maintain accuracy and work at fast pace
12. Demonstrates a proactive approach e.g. performs routine / agreed tasks without prompting, keeps fee earners informed on administrative work in progress, maintains an awareness of department deadlines and reminds fee earners to assist others in working to deadlines proactive but in line with the scope of their role
13. Strong communication skills with the ability to build rapport, demonstrate a professional approach and give and receive feedback constructively
14. IT literate and willing able to learn and utilise systems fully in line with Firm guidelines, open to and able to champion system developments and implement change.
15. Previous experience of Private Wealth & Inheritance desirable legal secretarial experience of other areas of law will be considered
16. Good compliance knowledge familiarity with anti-money laundering requirements
17. Excellent client service skills demonstrates a high standard of client care, ability to control new enquiry calls and obtain relevant information from clients & upselling where appropriate, in an efficient but friendly manner.
Benefits:
18. Free parking
19. Private healthcare
20. Support Staff Bonus
21. Pension scheme
22. Cycle-to-work scheme
23. 33 days annual leave, including public holidays, plus an additional day at Christmas
24. Option to sell up to 3 days of holiday
25. Annual service awards
26. And much more