The Destitute Animals Shelter require an experienced Finance and Administration Manager to work in our small but long-established charity which deals with re-homing unwanted dogs and cats. We are looking to re-locate in the next few years so this role will be closely involved in the associated financial work for that move.
Staffing Structure
Job Description
Job Title: Finance & Administration Manager
Reporting To: Treasurer
Responsible For: Charity Shop Manager
Location: Destitute Animals Shelter, Northolt Drive, Bolton
Contacts: Charity Shop Volunteers, Sponsors, General Public
Overall Purpose of the Role:
The post holder will provide support and guidance to the Charity Shop Manager and the Charity Shop Volunteers in conjunction with the Deputy Manager (Volunteers & Rehoming). To be responsible for supporting the maintenance of financial and administrative services working closely with the Treasurer, Operations Manager and external Accountants in order to meet legislative requirements and to support the operations of DAS to include invoice processing and payments, Sage Accounts functions, assisting with payroll and developing an annual budget in conjunction with the Operations Manager.
You will be required to demonstrate excellent customer care and financial management skills.
Key Responsibilities:
* Supporting the Operations Manager to ensure a high performing culture, driving employee engagement through effective communication, and by giving and receiving regular feedback.
* Management of the Charity Shop Manager, including the recruitment, training, welfare and discipline of them including performance management reviews and ensuring that the shop makes a surplus.
* When cover is required to handle enquiries from the general public, by telephone, email or face to face, ensure reception cover and at all times provide excellent customer service.
* In conjunction with the Operations Manager assist in actively build good solid relationships with local supporters, volunteers, members of the public, media interest groups and other key stakeholders to promote the work of the Shelter.
* Taking direction from the Treasurer and assisted by the Operations Manager produce an annual budget for approval by the Board of Trustees and ensure ongoing monitoring and review.
* To process all invoices and arrange payments. To maintain and update SAGE accounts system.
* To complete work in connection with Shelter staff wages, liaise with the payroll contractor and pay the PAYE/NI contributions to HM Revenue & Customs when due.
* To keep the computer and manual records of the shelter up to date.
* To record data relevant to the shelter's VAT records and return.
* To keep all records relating to the Friends of the Shelter (FOS) and Gift Aid system up to date.
* To check the till daily/weekly, and record the contents and bank the cash.
* To count and record the donations received and bank the cash.
* To collect the donation cans and count and record the contents and bank.
* To record the proceeds of other "special events" and bank the proceeds.
* To count and reconcile the petty cash and record the transactions.
* Liaise with the Accountants for them to provide a Trial Balance and set of quarterly accounts that can be reported to the Treasurer/Board of Trustees.
* To check the supplier's bills and accounts, have them passed for payment, and prepare the cheques.
* To chase and recover all moneys due to the shelter.
* Undertaking any other general duties as directed by the Treasurer and cooperate with other members of staff as required.
* To provide cover, when workloads and priorities allow, for the Operations Manager and Deputy Manager.
* To keep records of the 200 Club and reconcile the receipts with those records, deal with drawing the monthly prizes and ensuring the cheques for winners are sent out timely.
Person Specification:
Education & Qualifications:
* Good standard of education
* Financial Qualification
Experience & Job Knowledge:
* Working in a financial role
* Previous experience in a customer focused environment
Job Related Skills / Competencies:
* Excellent customer care and communication skills
* Ability to plan and organise own work and direct the work of others
* Attention to detail
* Strong IT skills
Personal attributes:
* Commitment to animal welfare
* Resilient and calm approach
* Positive can-do attitude
* Act with professional integrity
* Flexible
* Work well within a team
Additional relevant criteria:
* Full UK manual driving licence
Key information
* Locations: Hybrid, Remote, Bolton
* Role Type: Permanent
* Salary: The salary will be based on experience
* Working Hours: Full-Time
To apply for this role:
Our application process requires you submit a CV and a cover letter explaining your interest and suitability for the role to vicki@destituteanimalshelter.org.uk. Please note that we may close this vacancy early if we receive enough suitable interest, so to avoid disappointment early application is encouraged.
We actively encourage applications from people of all backgrounds, abilities, and cultures and believe that a diverse workforce helps us to achieve our mission.
More about this role
* Closing Date: Friday 28th March 2025 at 12:00pm
* Closing Time: 5pm
* Anticipated Interviews Week Commencing: Monday, March 31, 2025 - 12:00
* Contact Name: Vicki Cooper
* Flexible Working Options: Compressed hours, Remote Working
* Working Pattern Details: The 35 hours can be worked over 4 or 5 days
* Would You Consider A Job Share For The Role?: Yes
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