Job Description
Batt Broadbent Solicitors LLP
Job Title – Receptionist
Role Description
An exciting opportunity has arisen due to expansion at our Salisbury office for another Receptionist to join the team. You would be expected to undertake a number of general office administration and reception duties. You would work closely with the reception team to help maintain a smooth and efficient office. You will need to be proactive in your work habits and show high interest and engagement in all tasks delegated to you.
The role will normally perform the following tasks:
General office administration
•\tOpening and sorting incoming mail
•\tCollecting the office mail trays from the Fee Earners and taking to reception for posting
•\tCarrying out deliveries during the day to other solicitors, companies, court etc as required
•\tPhotocopying and scanning as directed
•\tFiling of various documents in office records systems
•\tDaily banking for the Accounts department
•\tCollating files from each department for archiving
•\tLogging in and booking out Deeds & Wills
•\tDealing with Client ID
•\tCertifying documents
•\tCollecting DX
•\tTaking the post to the post office daily
•\tAny other office administration duties as requested from time to time
Supplies
•\tChecking, stocktaking and ordering stationery weekly
•\tChecking and stocktaking kitchen/toilet supplies including milk, tea, coffee, toilet roll etc
•\tTopping up photocopiers round the office with paper throughout the day
•\tOrdering toners and cartridges for photocopiers as and when needed
Reception cover
•\tAnswering the phone and forwarding all messages on via email
•\tChecking for voicemails
•\tGreeting clients and advising staff of their arrival
•\tDeal with any ad hoc Client enquiries when they come into Reception
•\tManaging the diary for the meeting rooms
•\tArranging tea and coffee for meetings
•\tChecking meeting rooms are tidy after use
•\tTaking card payments in person
Key Person Specifications
•\tBasic keyboard skills, knowledge of Microsoft software including Word/Excel.
•\tAbility to manage time effectively and to prioritise workloads effectively
•\tHave excellent telephone skills and the ability to respond positively and effectively to staff and be competent in taking and forwarding messages accurately and promptly
Personal Attributes
•\tQuick learner
•\tAbility to work co-operatively with a wide variety of people
•\tReliable
•\tAccuracy and attention to detail
•\tHave a high degree of confidentiality
•\tHigh level of personal presentation
•\tWell-mannered
What’s in it for you?
•\tCompany pension
•\tEmployee discount
•\t25 days holiday (in addition to statutory UK bank holidays, you can accumulate an additional 10 days for long service)
Full time position – working hours 8.45am – 5.00pm Monday- Friday
How to Apply
To apply, please send a copy of your CV and a short covering by clicking "Apply" now!