Personal Assistant
Belfast
Artemis Human Capital are excited to offer an opportunity for a highly organised and proactive Personal Assistant to join a leading global law firm in Belfast. This is a key role providing essential support to Partners and Fee Earners, working on complex, high-profile matters with an international client base.
Key Responsibilities:
* Provide efficient administrative support, including document preparation, reports, and presentations.
* Manage diaries and appointments using Microsoft Outlook.
* Book travel, conferences, and accommodation.
* Assist Fee Earners with invoicing tasks, including preparation, issuing, and follow-up of invoices.
* Support client onboarding and ensure adherence to compliance procedures.
* Maintain and update the document management system, handling both digital and physical filing.
* Assist with ISO, Health & Safety, and Fire Warden duties.
* Provide support to other departments as needed.
* Handle ad-hoc administrative and project tasks as required.
Qualifications:
Essential:
* Previous experience as a Personal Assistant, ideally in a legal or professional services environment.
* Strong knowledge of Microsoft Office (Word, Excel, PowerPoint, and Outlook).
* Excellent organisational and time management skills.
* Strong written and verbal communication skills.
* High attention to detail and accuracy.
* Ability to manage sensitive and confidential information with discretion.
* Flexibility and adaptability in a fast-paced environment.
Desirable:
* Experience with digital dictation software (e.g., BigHand).
* Familiarity with invoicing systems (e.g., Expert) and document management systems (e.g., Intapp Open or iManage).
* Knowledge of Health & Safety and Fire Evacuation procedures.
* Experience in preparing presentations aligned with brand guidelines.
Benefits:
* Competitive salary and benefits package.
* Opportunities for professional development and growth.
* Collaborative and positive work environment.
For a confidential discussion about this role, please get in touch with Ross Winning.
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