Job summary This is a post working across King's College Hospital NHS Foundation Trust (KCH). The post holder will support the R&D Contracts Managers on the provision of non-commercial research contracts for the Trusts. This includes working on, and eventually leading on, a variety of agreement types including: financial, drug, device and service supply agreements. This role will work alongside and complement the non-commercial KHP R&D Contract Manager activities and is seen very much as a training role for an aspiring contracts manager. The post holder will be required to manage and provide guidance and support to KCH investigators through the due diligence processes associated with submitting grant applications to external funding bodies. The post holder will be required to develop a good understanding of the clinical research funding environment including cost attribution. The post holder will be responsible for preparing the costing proformas for all non-commercial Grant applications as well as costings where KCH are participating as a site in a study. Main duties of the job To negotiate on behalf of the Trusts the best possible legal and financial contractual terms for non-commercial research studies where the Trust is acting as a lead Sponsor or Co-Sponsor with King's College London To be responsible for drafting, reviewing and amending agreements connected to research undertaken in the Trust Supportthe R&D Contracts Manager on the development of bespoke agreements for a range of contract types including clinical trial agreements, site agreements, confidentiality agreements, collaborative and consortium agreements, service level agreements, expressions of interest and other arrangements for both national and international studies In conjunction with the R&D Contracts Manager, be responsible for deciding upon the suitability of proposed contractual terms of agreements and for negotiating these terms, in accordance with Trust requirements Cost proposals for new studies, agree prices and cost with funders and investigators Line management of the band 5 Costings and Contracts Officer Joint responsibility for efficient management of the costings and the contracts inbox, trackers and dashboards - ensuring information is updated in real time About us King's College Hospital NHS Foundation Trust is one of the UK's largest and busiest teaching Trusts with a turnover of c£1 billion, 1.5 million patient contacts a year and more than 15,000 staff based across South East London. The Trust provides a full range of local and specialist services across its five sites. The trust-wide strategy of Strong Roots, Global Reach is our Vision to be BOLD, Brilliant people, Outstanding care, Leaders in Research, Innovation and Education, Diversity, Equality and Inclusion at the heart of everything we do. By being person-centred, digitally-enabled, and focused on sustainability, we aim to take Team King's to another level. We are at a pivotal point in our history and we require individuals who are ready to join a highly professional team and make a real, lasting difference to our patients and our people. King's is committed to delivering Sustainable Healthcare for All via our Green Plan. In line with national Greener NHS ambitions, we have set net zero carbon targets of 2040 for our NHS Carbon Footprint and 2045 for our NHS Carbon Footprint Plus. Everyone's contribution is required in order to meet the goals set out in our Green Plan and we encourage all staff to work responsibly, minimising their contributions to the Trust's carbon emissions, waste and pollution wherever possible. Date posted 25 October 2024 Pay scheme Agenda for change Band Band 6 Salary £44,806 to £53,134 a year per annum inc HCA's Contract Permanent Working pattern Full-time Reference number 213-CORP-6733092 Job locations Research & Innovation Office 245A Coldharbour Lane Brixton SW9 8RR Job description Job responsibilities Policy and Service To contribute to the review and development of existing information management systems and contribute to the development of an integrated approach to contract management within the R&D department To contribute to the development of policies and procedures related to contract analysis, monitoring and performance To have a knowledge of national policies as they apply to acute and all other services e.g. Payment by Results and advise accordingly on the impact and local implementation of these policies. Finance To facilitate the implementation of contracts ensuring value for money and services. Comply with Standing Orders and Standing Financial Instructions. To support negotiation of complex, wide reaching contracts and contract amendments. Information To maintain robust information recording and reporting systems on a service basis to deliver activity and finance information against contracts. To analyse and interpret highly complex activity/finance reports from various sources and make recommendations on corrective actions or opportunities as appropriate. To be responsible for taking formal minutes as required. Communication To build and maintain good working relationships with a broad range of internal and external stakeholders on all matters to do with the contracting of pathology services. To use a wide range of verbal and non-verbal communication tools to communicate highly complex information to staff, services and the senior managers. To prepare and present complex contractual and financial information to a wide range of audiences. To be able to negotiate, persuade and motivate service providers, staff and others in circumstances where there may be significant barrier to acceptance. General The post holder has a general duty of care for their own health, safety and wellbeing and that of work colleagues, visitors and patients within the hospital, in addition to any specific risk management or clinical governance accountabilities associated with this post. To observe the rules, policies, procedures and standards of King's College Hospital NHS Trust together with all relevant statutory and professional obligations. To live and role model the Kings Values of:- Understanding you- Inspiring confidence in our care- Working together- Always aiming higher- Making a difference in our community To observe and maintain strict confidentiality of personal information relating to patients and staff. To be responsible, with management support, for their own personal development and to actively contribute to the development of colleagues. This job description is intended as a guide to the general scope of duties and is not intended to be definitive or restrictive. It is expected that some of the duties will change over time and this description will be subject to review in consultation with the post holder. All employees must hold an 'nhs.net' email account which will be the Trust's formal route for email communication. Safe Guarding The Trust takes the issues of Safeguarding Children, Adults and addressing Domestic Abuse very seriously. All employees have a responsibility to support the organisation in our duties by; attending mandatory training on safeguarding children and adults familiarising themselves with the Trust's processes for reporting concerns reporting any safeguarding child or adult concerns appropriately Infection Control Statement The post holder has an important responsibility for and contribution to infection control and must be familiar with the infection control and hygiene procedures and requirements when in clinical areas. The post holder has an important responsibility for and contribution to make to infection control and must be familiar with the infection control and hygiene requirements of this role. These requirements are set out in the National Code of Practice on Infection Control and in local policies and procedures which will be made clear during your induction and subsequent refresher training. These standards must be strictly complied with at all times. Job description Job responsibilities Policy and Service To contribute to the review and development of existing information management systems and contribute to the development of an integrated approach to contract management within the R&D department To contribute to the development of policies and procedures related to contract analysis, monitoring and performance To have a knowledge of national policies as they apply to acute and all other services e.g. Payment by Results and advise accordingly on the impact and local implementation of these policies. Finance To facilitate the implementation of contracts ensuring value for money and services. Comply with Standing Orders and Standing Financial Instructions. To support negotiation of complex, wide reaching contracts and contract amendments. Information To maintain robust information recording and reporting systems on a service basis to deliver activity and finance information against contracts. To analyse and interpret highly complex activity/finance reports from various sources and make recommendations on corrective actions or opportunities as appropriate. To be responsible for taking formal minutes as required. Communication To build and maintain good working relationships with a broad range of internal and external stakeholders on all matters to do with the contracting of pathology services. To use a wide range of verbal and non-verbal communication tools to communicate highly complex information to staff, services and the senior managers. To prepare and present complex contractual and financial information to a wide range of audiences. To be able to negotiate, persuade and motivate service providers, staff and others in circumstances where there may be significant barrier to acceptance. General The post holder has a general duty of care for their own health, safety and wellbeing and that of work colleagues, visitors and patients within the hospital, in addition to any specific risk management or clinical governance accountabilities associated with this post. To observe the rules, policies, procedures and standards of King's College Hospital NHS Trust together with all relevant statutory and professional obligations. To live and role model the Kings Values of:- Understanding you- Inspiring confidence in our care- Working together- Always aiming higher- Making a difference in our community To observe and maintain strict confidentiality of personal information relating to patients and staff. To be responsible, with management support, for their own personal development and to actively contribute to the development of colleagues. This job description is intended as a guide to the general scope of duties and is not intended to be definitive or restrictive. It is expected that some of the duties will change over time and this description will be subject to review in consultation with the post holder. All employees must hold an 'nhs.net' email account which will be the Trust's formal route for email communication. Safe Guarding The Trust takes the issues of Safeguarding Children, Adults and addressing Domestic Abuse very seriously. All employees have a responsibility to support the organisation in our duties by; attending mandatory training on safeguarding children and adults familiarising themselves with the Trust's processes for reporting concerns reporting any safeguarding child or adult concerns appropriately Infection Control Statement The post holder has an important responsibility for and contribution to infection control and must be familiar with the infection control and hygiene procedures and requirements when in clinical areas. The post holder has an important responsibility for and contribution to make to infection control and must be familiar with the infection control and hygiene requirements of this role. These requirements are set out in the National Code of Practice on Infection Control and in local policies and procedures which will be made clear during your induction and subsequent refresher training. These standards must be strictly complied with at all times. Person Specification Previous Experience Essential Knowledge of research contracts in particular, the review, drafting and amendment of such contracts Experience of contracting in a health care sector an academic or corporate / commercial environment Health care and/or academic research governance and / or Health Research Authority ethics experience Knowledge and understanding of non-commercial research deliverables in the NHS Experience of costing research projects and grant applications Desirable Project management experience Knowledge and understanding of Intellectual Property Rights Line management experience Communication and Networking Essential Work closely with clinical, academic and other staff at all levels and across the partner organisations and to develop effective working relationships Support effective team working and work flexibly to support the non-commercial workload Excellent oral and written communication skills to communicate effectively with researchers, consultants and staff from different disciplines and administrators at all levels Ability to communicate legal and other technical information in an easily understood manner Decision Making, Planning and Problem Solving Essential Giving appropriate advice regarding the contractual and financial terms of contracts to stakeholders Ability to analyse and interpret research project information and ability to make judgements regarding a range of highly complex research management issues Excellent analytical approach to problem solving and careful attention to detail Personal Characteristics / Other Requirements Essential Highly enthusiastic, professional and accountable Autonomous, highly motivated with the ability to work unsupervised and as part of a diverse team Able to persuade people to their point of view without causing resentment or damaging working relationships Excellent organisational and time management skills Calm and approachable demeanor with a flexible approach to working and a commitment to quality culture Have an interest in research in the NHS Education / Qualification and Training Essential Degree in relevant field of study Training in research or biomedical science (Diploma) or equivalent experience in research Desirable Contract Qualification Person Specification Previous Experience Essential Knowledge of research contracts in particular, the review, drafting and amendment of such contracts Experience of contracting in a health care sector an academic or corporate / commercial environment Health care and/or academic research governance and / or Health Research Authority ethics experience Knowledge and understanding of non-commercial research deliverables in the NHS Experience of costing research projects and grant applications Desirable Project management experience Knowledge and understanding of Intellectual Property Rights Line management experience Communication and Networking Essential Work closely with clinical, academic and other staff at all levels and across the partner organisations and to develop effective working relationships Support effective team working and work flexibly to support the non-commercial workload Excellent oral and written communication skills to communicate effectively with researchers, consultants and staff from different disciplines and administrators at all levels Ability to communicate legal and other technical information in an easily understood manner Decision Making, Planning and Problem Solving Essential Giving appropriate advice regarding the contractual and financial terms of contracts to stakeholders Ability to analyse and interpret research project information and ability to make judgements regarding a range of highly complex research management issues Excellent analytical approach to problem solving and careful attention to detail Personal Characteristics / Other Requirements Essential Highly enthusiastic, professional and accountable Autonomous, highly motivated with the ability to work unsupervised and as part of a diverse team Able to persuade people to their point of view without causing resentment or damaging working relationships Excellent organisational and time management skills Calm and approachable demeanor with a flexible approach to working and a commitment to quality culture Have an interest in research in the NHS Education / Qualification and Training Essential Degree in relevant field of study Training in research or biomedical science (Diploma) or equivalent experience in research Desirable Contract Qualification Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name King's College Hospital NHS Foundation Trust Address Research & Innovation Office 245A Coldharbour Lane Brixton SW9 8RR Employer's website https://www.kch.nhs.uk/ (Opens in a new tab)