Job summary An exciting new opportunity has arisen for a Procurement & Medical Equipment Officer to join our Clinical team. As part of a multidisciplinary Specialist Palliative Care Team, the successful candidate will be responsible for the procurement and a continuous supply chain of clinical supplies to all clinical areas; ensuring equipment is monitored and serviced in conjunction with the estates department and external agencies. Main duties of the job The ideal candidate will ideally have a Procurement background with experience of purchasing, have strong administration skills and is confident in using all Microsoft packages especially excel. Attention to detail, strong numerical and analytical skills, and the ability to multitask in a dynamic environment are essential. About us Set in the tranquil grounds of Willen Lake, Willen Hospice is the leading provider of specialist palliative care within the Milton Keynes area. We offer 24 hour / seven days a week palliative care to people who have advanced disease, caring for people in our Inpatient Unit which accommodates 15 patients and the local community. Our person centred care is delivered with compassion and respect for peoples wishes.We have an expanding Therapeutic & Wellbeing service offering Psychological Wellbeing, Social Care, Physiotherapy, Occupational and Complementary Therapy. Our dedicated Business Development teams and retail portfolio of shops raise vital funds to deliver this care. In return for your skills and experience, you can expect:- To join a supportive and caring team Generous annual leave entitlement starting at 35 days pro rata (inclusive of statutory and bank holidays) Free onsite parking at the Hospice Employer enhanced auto-enrolment pension scheme Enhanced maternity, adoption and sick pay provision Ongoing commitment to education and professional development Blue Light Card discounts (with membership) Excellent on-site subsidised catering facilities Access to Employee Assistance Programme This appointment is subject to an Enhanced Disclosure and Barring Service check, including Barred lists Interview Date - 24 January 2025 Date posted 02 January 2025 Pay scheme Other Salary £22,454 to £25,384 a year Contract Permanent Working pattern Full-time Reference number B0365-25-0000 Job locations Milton Road Willen Village Milton Keynes MK15 9AB Job description Job responsibilities Key Accountabilities To facilitate the procurement of all supplies, services and equipment to ensure that all the Clinical areas have adequate provisions. Liaise with suppliers to obtain quotations, resolve issues of supply and any issues regarding any price variance. Be responsible for the stock control and distribution of deliveries to all areas of the Clinical areas, ensuring stock is stored away correctly and safely. Be responsible for recording, monitoring and issuing stock Replenish stock for all areas of IPU, i.e sluice and treatment room. To maintain a stock management system by capturing and ordering frequently used items against agreed stock levels. Ensure the stock room is kept clean and tidy to reduce risk of injury. Complete a stock take once a week. Complete a full stock take at least once a year to assess minimum levels of stock required, producing a report for Finance Be responsible for all documentation relation to the purchasing and ordering ensuring regular communication with the Finance department. Consistently review price comparisons for required stock ordered to ensure best value for money. Research and identify new or alternative products and sources of supply. Assist with setting up product evaluations. Assist with product recalls following safety alerts and remove excess or redundant stock Rotate stock, where required, and identify obsolete products where appropriate and record such products in accordance with the Hospice procedures. Procure medical equipment as required (following procurement flow chart) Act as the main point of contact for end users and maintenance providers to ensure repair/servicing work is undertaken in a timely manner with minimal disruption to the Clinical service. Monitor the medical equipment on IPU in conjunction with the Estates team to ensure equipment is in working order and serviced appropriately. Procure medical equipment as required (following procurement flow chart) Manage the order to invoice process relating to servicing and repairs of medical equipment throughout the Hospice. Ensure the asset log register is kept up to date, ensuring the equipment service history, maintenance and safety alert records are updated Lead equipment audits to verify the medical device asset inventory. This may involve comparison of multiple sources of information. Develop and maintain strong working relationships with all departments around the Hospice, ensuring clear lines of communication with relevant teams. Attend meetings (practice development) MD&E Bi monthly. Lead and support the Procurement Champion group and chair meetings Bi monthly meetings. Support and give guidance on Millbrook equipment ordering. Job description Job responsibilities Key Accountabilities To facilitate the procurement of all supplies, services and equipment to ensure that all the Clinical areas have adequate provisions. Liaise with suppliers to obtain quotations, resolve issues of supply and any issues regarding any price variance. Be responsible for the stock control and distribution of deliveries to all areas of the Clinical areas, ensuring stock is stored away correctly and safely. Be responsible for recording, monitoring and issuing stock Replenish stock for all areas of IPU, i.e sluice and treatment room. To maintain a stock management system by capturing and ordering frequently used items against agreed stock levels. Ensure the stock room is kept clean and tidy to reduce risk of injury. Complete a stock take once a week. Complete a full stock take at least once a year to assess minimum levels of stock required, producing a report for Finance Be responsible for all documentation relation to the purchasing and ordering ensuring regular communication with the Finance department. Consistently review price comparisons for required stock ordered to ensure best value for money. Research and identify new or alternative products and sources of supply. Assist with setting up product evaluations. Assist with product recalls following safety alerts and remove excess or redundant stock Rotate stock, where required, and identify obsolete products where appropriate and record such products in accordance with the Hospice procedures. Procure medical equipment as required (following procurement flow chart) Act as the main point of contact for end users and maintenance providers to ensure repair/servicing work is undertaken in a timely manner with minimal disruption to the Clinical service. Monitor the medical equipment on IPU in conjunction with the Estates team to ensure equipment is in working order and serviced appropriately. Procure medical equipment as required (following procurement flow chart) Manage the order to invoice process relating to servicing and repairs of medical equipment throughout the Hospice. Ensure the asset log register is kept up to date, ensuring the equipment service history, maintenance and safety alert records are updated Lead equipment audits to verify the medical device asset inventory. This may involve comparison of multiple sources of information. Develop and maintain strong working relationships with all departments around the Hospice, ensuring clear lines of communication with relevant teams. Attend meetings (practice development) MD&E Bi monthly. Lead and support the Procurement Champion group and chair meetings Bi monthly meetings. Support and give guidance on Millbrook equipment ordering. Person Specification Experience Essential Procurement background Experience of purchasing Qualifications Essential N/A Desirable N/A Person Specification Experience Essential Procurement background Experience of purchasing Qualifications Essential N/A Desirable N/A Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name Willen Hospice Address Milton Road Willen Village Milton Keynes MK15 9AB Employer's website https://www.willen-hospice.org.uk/ (Opens in a new tab)