About the job
Job summary
Are you a dedicated person who is passionate about making a difference?
Would you like to work for the Ministry of Defence?
Defence Business Services (DBS) is one of the largest shared service organisations in Europe that provides a wide range of corporate services, to over 1.2 million end users, including serving and past military and families, as well as MoD civil servants and industry. DBS delivers large scale administration and smaller specialist services to enable the wider MOD to focus on its core aims, maintaining the UK’s Defence and Security. Services include Human Resources, Pay, Veterans, Finance and Procurement.
* Our Vision - To support UK defence customers with outstanding service every time.
* Our Mission – Together we will proudly support Defence, continuously improving and delivering flexible, timely, sustainable and value for money services that underpin the whole force and enhance operational capability.
DBS is committed to creating a great place to work for all our colleagues. We are building an inclusive culture and respectful environment that reflects the diversity of the society.
We want to maximise the potential of everyone who chooses to work for us through opportunities to develop your skills and experience. We also offer a range of flexible working patterns and support to make a fulfilling career accessible to you and offer a Civil Service pension with an average employer contribution of 27%. Where your role permits, we support a blended working approach alternatively known as hybrid working.
Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.
Come and join the DBS community today!
Job description
The Payroll Process, Governance and Assurance Manager role is part of the team that oversees Military Payroll Operations within Defence Business Services Armed Forces and Veterans Services (DBS AFVS). You will be responsible for overseeing a wide range of finance and systems related activities, helping to ensure Military Payroll operations remain compliant with relevant statutory legislation and MOD policy.
You will work closely with our commercial partner, supporting them in delivering high quality payroll services to Service Personnel.
This includes:
* Lead on all finance related issues for Armed Forces Payroll including tax and National Insurance (NIC), banking facilities, the military HR system (Joint Personnel Administration (JPA)), cash forecasting and other pay issues, liaising with the external payroll provider and Authority colleagues to ensure the smooth operation of Payroll.
* Responsibility for the production and submission of accurate monthly cash forecasts for c.£1bn of payments processed via JPA.
* Lead on all aspects of Payroll & Allowances activity with tax and National Insurance implications under PAYE legislation. Assurance of P11D (benefit in kind) reporting and completion of the annual PAYE Settlement Agreement (PSA) for all agreed MOD liabilities.
* Liaison with other MOD Depts and HMRC as required to ensure all legislative requirements are met.
* Management of JPA Systems accounting, particularly standing data held within JPA. Initial point of contact for all issues concerning JPA Costing and Accounting Strings.
* Responsibility for ensuring all JPA debtor/credit control accounts are accurately reconciled on a monthly basis by the external payroll provider, with any outstanding issues resolved in a timely manner.
* Facilitation of annual audit of JPA by the National Audit Office (NAO). This includes provision of payroll data extracts, hosting site visits, and resolving any issues arising from the audit.
* Improve ways of working embedded within the Service Delivery Contract (SDC) to ensure payroll requirements are delivered in line with the relevant direction, whilst developing innovative solutions to address emergent issues.
Including:
* Being fully conversant with requirements and ensuring that they accurately reflect the current business needs, in particular time, cost, and quality.
* Ensuring outputs and performance levels are delivered in accordance with those set out within the contract.
* Reporting any failures or potential failures via the appropriate contractual mechanism i.e., Contract Incident Form, Contract Performance Notice or Notifiable Default Notice.
* Updating Codes and Standards relating to your area via the appropriate contractual processes.
Person specification
Essential
* CCAB/CIMA Qualified Accountant - Part qualified or willingness to study for qualification will be considered depending on candidate experience.
* Strong background in finance with good Microsoft Office skills, in particular Excel.
* Ability to work closely with multiple internal and external stakeholders, leading discussions on a wide range of financial/tax issues and managing competing demands.
* Able to manage own and team’s workload, effectively prioritising tasks to ensure effective delivery of payroll.
* Attention to detail to ensure financial/tax submissions are timely and accurate.
Desirable
* An understanding of MOD finance processes and Joint Personnel Administration.
* Good understanding of personal taxation and National Insurance legislation.
* Good understanding of payroll operations – with particular focus on accounting, tax, and banking issues.
Qualifications
* CCAB/CIMA Qualification is required for this role - Part qualified or willingness to study for qualification will be considered depending on candidate experience.
Memberships
* CCAB/CIMA Membership required for this role - Part qualified or willingness to study will be considered depending on candidate experience.
Behaviours
We'll assess you against these behaviours during the selection process:
* Leadership
* Working Together
* Managing a Quality Service
* Changing and Improving
* Seeing the Big Picture
We only ask for evidence of these behaviours on your application form:
* Leadership
* Working Together
* Managing a Quality Service
Technical skills
We'll assess you against these technical skills during the selection process:
* Finance Competence Framework - 2. Financial Governance
Benefits
Alongside your salary of £44,590, Ministry of Defence contributes £12,917 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
* An environment with flexible working options Monday-Friday.
* 25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years' service (pro rata). In addition to 8 public holidays per year, you will also receive leave for the King's birthday.
* Hybrid working, where role permits.
* An opportunity to be considered for Reward & Recognition- £250-£5000 per year.
* Family friendly policies including parental leave and adoption leave.
* Learning and development tailored to your role.
* Professional and personal development of skills.
* A culture encouraging inclusion and diversity.
* Minimum of 15 days special leave in a rolling 12 month period for volunteer reserve commitments.
* Special paid leave to volunteer up to 6 days per year.
* A Civil Service pension with an employer contribution of 28.97%.
Apply before 11:55 pm on Thursday 6th February 2025.
For further information, and to apply, please visit our website via the “Apply” button below.
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