Fulfil your potential in hospitals that make history:
Charing Cross, Hammersmith, St Mary’s, Queen Charlotte’s & Chelsea and Western Eye.
With five world-renowned hospitals, Imperial College Healthcare NHS Trust is full of opportunity if you are looking to develop your healthcare career.
We are an NHS Trust of approximately 16,000 people, providing care for over a million and a half patients from north west London and beyond every year.
We have a rich heritage and an ambitious vision for the future of our patients and local communities.
With our partners, Imperial College London, and The Royal Marsden NHS Foundation Trust, we form Imperial College Academic Health Science Centre, one of 6 academic health science centres in the UK, working to ensure the rapid translation of research for better patient care and excellence in education.
We are proud of our heritage in innovation and we are early adopters of new insights in technologies, techniques and treatments for improving health.
Job overview
An opportunity has arisen due to departmental expansion and we are looking for a Medical Education Administrator to join our dynamic multi-professional Medical Education Team, based at Hammersmith Hospital.
The Medical Education Administrator is responsible for providing administrative support across all sites Medical Education Team. The post holder will work together with the team and its many stakeholders from Medical Students, Resident Doctors, Consultants, Imperial College London Medical School, NHS England and more to ensure the delivery of high quality postgraduate and undergraduate medical training at the Trust.
The post holder will be part of the Medical Education team and support our sites, reporting to the Education Managers. The post holder's role will be to provide support to medical students, resident doctors, medical education managers, educational leads, teaching fellows and other administrators with the organisation of all aspects of medical education programmes and activities across our sites.
Main duties of the job
The successful candidate will be a main point of contact for medical students and resident doctors assisting with tasks such as organising and preparing timetables/programme schedules and disseminating that in a timely and accurate manner, ensuring all educational leads are allocated and students and resident doctors sign offs and assessments are completed, help organise the medical students exams, supporting assessments and curriculum implementation and delivery, maintain efficient office systems including keeping accurate records, the management and maintenance of the Education Centre facilities and more.
We are looking for someone that will be highly motivated, be able to demonstrate a pleasant and professional manner when dealing with people, has excellent communication skills, previous experience with managing data, attention to detail, organisational and forward planning skills, be quick to learn and able to prioritise own workload with minimum of supervision.
Working for our organisation
At Imperial College Healthcare you can achieve extraordinary things with extraordinary people, working with leading clinicians pushing boundaries in patient care.
Become part of a vibrant team living our values - expert, kind, collaborative and aspirational. You’ll get an experience like no other and will fast forward your career.
Benefits include career development, flexible working and wellbeing, staff recognition scheme. Make use of optional benefits including Cycle to Work, car lease schemes, season ticket loan or membership options for onsite leisure facilities.
We are committed to equal opportunities and improving the working lives of our staff and will consider applications to work flexibly, part time or job share. Please talk to us at interview.
Detailed job description and main responsibilities
The full job description provides an overview of the key tasks and responsibilities of the role and the person specification outlines the qualifications, skills, experience and knowledge required.
For both overviews please view the Job Description attachment with the job advert.
Person specification
Education/ Qualifications
* A-Levels or equivalent knowledge and experience
Experience
* Experience in Education or similar fast-paced environment.
* Administrative roles in dealing with the Public/Customer service
* Ability to deal with stressful situations and sensitive issues.
* Able to assimilate quickly and exercise initiative.
* To multi-task independently with minimal supervision.
* Development of new administrative systems.
* A clear understanding of confidentiality and the Data Protection Act.
* Must be able to demonstrate an understanding of equality and diversity.
* Experience of working with data
* Previous experience in medical education.
* Experience of working in Healthcare.
* Working with senior level stakeholders.
Please ensure you check your emails regularly as this is how we will communicate with you throughout the recruitment process. If you are shortlisted you will be contacted by email and text message (if you provide a mobile contact number).
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