Job summary The post holder will work within University Hospitals Bristol. They will be responsible for providing an efficient and effective secretarial and administrative service to the team of medical and specialist nursing staff providing services in Lipids and Adult Inherited Metabolic Disease based at Bristol Royal Infirmary. This will include administrative support for the familial hypercholesterolaemia service, which provides a regional family screening service for people with FH and their families. They will organise the day to day running of the FH service, including clinic and diary management. This role will consist of a 60/40 split between Secretarial and Clinic Co-ordinator duties All aspects of the job require a high level of organisational and administrative skill, communication skill, flexibility and meticulous attention to detail. Main duties of the job Communication: To ensure the reliable and accurate communication of clinical information including clinic letters, to other clinicians and to patients To act as a point of contact for queries from clinical and non-clinical staff To liaise via telephone and email with other clinical/clerical teams to action urgent appointments or procedures where necessary and ensure that all relevant departments are notified accordingly Returning calls promptly and keeping callers updated with information in an effective and efficient way Escalate patient queries, capacity problems and general issues to the role's line manager or relevant clinical staff as appropriate Patient Care: Show a caring and professional approach towards patients, relatives and carers. This may require acting with resilience to deal with sometimes distressed or angry patients and relatives using tact and discretion in a professional and empathetic manner. To assist the nursing staff with preparation of nurse led clinics To enter clinical/demographic and appointment data onto the national FH database. To assist in entering patient details into the family pedigree on the national FH database. To assist in the progression through patient workflows on the national FH database. Assist in the process of patient information, data entry onto relevant Trust systems/FH service databases in line with departmental guidelines. About us University Hospitals Bristol and Weston NHS Foundation Trust (UHBW) is one of the largest acute Trusts in the country, bringing together a combined workforce of over 13,000 staff and over 100 different clinical services across 10 different sites, serving a core population of more than 500,000 people across South West England. UHBW has been rated by the CQC as 'Good' overall and our staff are proud to deliver excellent care to the people of Bristol, Weston and beyond. As a forward- thinking multi-award winning Trust and a digital exemplar committed to improving patient care, our world-leading research and innovations are having a positive local and global impact. Our hospitals are spread across Bristol and Weston, join us and you can enjoy the very best of both worlds; city living within a stone's throw of the countryside or beside the seaside, both with easy access to all that the South West has to offer. UHBW is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. As an equal opportunities employer actively working towards a diverse workforce we aim to recruit and retain a workforce which represents the rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them. Anonymous information will be used from your application in order to ensure we're meeting our pledge. Date posted 21 October 2024 Pay scheme Agenda for change Band Band 4 Salary £26,530 to £29,114 a year pa pro rata Contract Permanent Working pattern Full-time Reference number 387-DT-5209-IB Job locations Bristol Royal Infirmary Bristol BS2 8HW Job description Job responsibilities Fora more detailed job description and main responsibilities, please refer to the job description document attached to this vacancy. Job description Job responsibilities Fora more detailed job description and main responsibilities, please refer to the job description document attached to this vacancy. Person Specification Knowledge and Experience Essential Clerical/administrative experience/Secretarial Understanding of specialist medical terminology Experience of dealing with the public, both on the telephone and in person Knowledge of NHS policies and/or procedures Desirable Previous NHS experience Experience of using a Patient Administration System Skills and Abilities Essential Effective and polite manner when dealing with people, both face to face and on the phone Able to work under pressure and meet deadlines whilst maintaining a high standard of Accuracy Ability to work effectively in a busy team, adjust to change and motivate others Ability to work independently, managing own workload, whilst providing supervision and support to others Confidence to handle difficult conversations with patients, relatives and carers Ability to adapt to use new computer packages and programmes Effective organisational skills Good IT skills including Microsoft packages Attention to detail Ability to deal with non-routine issues on own initiative Desirable Working knowledge of outpatient policies and procedures Qualifications and Training Essential Educated to GCSE, grade C or above (or equivalent) in English Language and Maths Business and Administration Level 3 NVQ or equivalent experience Desirable Qualified in word processing or audio typing (or equivalent) Person Specification Knowledge and Experience Essential Clerical/administrative experience/Secretarial Understanding of specialist medical terminology Experience of dealing with the public, both on the telephone and in person Knowledge of NHS policies and/or procedures Desirable Previous NHS experience Experience of using a Patient Administration System Skills and Abilities Essential Effective and polite manner when dealing with people, both face to face and on the phone Able to work under pressure and meet deadlines whilst maintaining a high standard of Accuracy Ability to work effectively in a busy team, adjust to change and motivate others Ability to work independently, managing own workload, whilst providing supervision and support to others Confidence to handle difficult conversations with patients, relatives and carers Ability to adapt to use new computer packages and programmes Effective organisational skills Good IT skills including Microsoft packages Attention to detail Ability to deal with non-routine issues on own initiative Desirable Working knowledge of outpatient policies and procedures Qualifications and Training Essential Educated to GCSE, grade C or above (or equivalent) in English Language and Maths Business and Administration Level 3 NVQ or equivalent experience Desirable Qualified in word processing or audio typing (or equivalent) Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name University Hospitals Bristol and Weston NHS Foundation Trust (UHBW) Address Bristol Royal Infirmary Bristol BS2 8HW Employer's website https://www.uhbw.nhs.uk/ (Opens in a new tab)