Main area Adult Community Grade NHS AfC: Band 3
Contract: Permanent
Hours: Full time - 37.5 hours per week (Flexible working options available)
Job ref: 274-11288-AC
Employer: Lincolnshire Partnership NHS Foundation Trust
Employer type: NHS
Site: Saxon Court
Town: Lincoln
Salary: £24,071 - £25,674 per annum
Salary period: Yearly
Closing: 26/01/2025 23:59
Interview date: 05/02/2025
Team Administrator
NHS AfC: Band 3
Job overview
An exciting opportunity is available for an experienced and enthusiastic Team Administrator to join the Early Intervention In Psychosis Team. The postholder is responsible for the smooth and efficient running and management of processing referrals, data inputting, report writing, and dealing with the needs of patients, in addition to providing admin duties to all members of the Early Intervention in Psychosis Team.
Main duties of the job
1. To provide a high standard of service to all colleagues resulting in safe and effective treatments for service users & their families/carers
2. Duties provided within defined time standards
3. Compliance with appropriate legislation and LPFT policies
4. Feedback from colleagues and other stakeholders
5. Compliance with CQC standards
6. Accurate and appropriate information is recorded using the Trust’s information systems
7. Gathering appropriate information from various sources to input accurately onto a database
8. Production of basic reports including graphs and tables as directed
9. Communicating sensitively with anyone coming into the department maintaining strict standards of confidentiality
10. Assist in scheduling of appointments and diary management as appropriate using Microsoft calendar
11. Assist in stock control and electronic ordering of all office equipment and stationery
12. Assist in the proper functioning, maintenance and fault reporting of central equipment used by the Team
13. Record all data using the appropriate information system or manually where required
14. Comply with and carry out safe practice in accordance with Trust policies and procedures, appropriate Codes of Conduct, the Mental Health Act (1983) and other guidance
Working for our organisation
Lincolnshire Partnership NHS Foundation Trust provides mental health services and a number of learning disability, autism and social care services in the county of Lincolnshire. Employing around 2,900 staff and serving a population of over 768,400, our people lie at the heart of everything we do.
You could be part of a Trust rated by staff as one of the best mental health and learning disability trusts in England. We firmly believe the key to high quality care is a contented workforce, reflected in our Care Quality Commission rating of ‘outstanding’ for well-led and ‘good’ overall.
We offer options for flexible working and provide a wide range of training and promotion opportunities in all professions. We support and celebrate diversity, have active staff networks groups and are always looking at what more we can do to support our staff.
Whether you’re taking the first exciting steps in your career, itching for a new challenge or searching for a better place to raise a family, Lincolnshire has a range of rewarding health and social care careers in a county that’s friendly, fascinating, affordable and brimming with everything you need to live a happy life.
Detailed job description and main responsibilities
Responsibilities for direct/indirect patient care
* To maintain a safe working environment
* To ensure security of patient records
Responsibilities for policy and service development implementation
* To maintain services to meet quality standards and the smooth running of the department
* To achieve local/national standards as appropriate
* To identify areas for improving services in own area
* Abide by LPFT Trust policies and procedures
Responsibilities for financial and physical resources
* To monitor, maintain and order stock
* Responsible for safe keeping patients’ money (if appropriate for role) and handling of petty cash
Responsibilities for human resources (including training)
* To participate in continuing professional development
* To regularly update skills
* To create and maintain effective teamwork
* Planning and organisation of own day to day workload
Responsibilities for information resources
* To actively participate in annual appraisal
* To take responsibility for meeting own development/training needs
* To contribute to effective use of resources
* To provide information required to achieve organisational objectives
* To maintain paper and electronic records
Responsibilities for research and development
* To assist in data collection
Person specification
Qualifications
* NVQ level 2 Business and Administration or equivalent
* ECDL or equivalent including basic knowledge of all MS Office packages
* GCSE in English, grades A-C or grade 9-4 or level 2 Literacy or equivalent
Experience
* Relevant experience of working in a general administrative background
Skills
* Understands Code of Conduct in relation to Data Protection and Information Governance
* Organise and plan straightforward activities relating to own workload
* Ability to accurately input confidential data onto a database
As an ethical recruiter we will not pursue applications from red list countries as defined by the World Health Organisation. In order to pursue and apply for this role you must have UK NHS experience.
Employer certification / accreditation badges
This post will require a submission for Disclosure to be made to check for any unspent criminal convictions.
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