Summary of Role The Personal Assistant will be supporting the CEO and MD on a day to day basis wth confidential personal and business administration requirements. Supporting the wider iLUKA Collective team with any administrative requirements .Provide day to day smooth management and operation of the office infrastructure from general administrative support, maintenance tasks and managing relationships with other tenants .This is a hybrid role, but you maybe expected to be in our offices in Hampton Wick, 2-3 times a week. Key Responsibiliti es PA Key responsibilit ies Manage, coordinate and maintain calendar of CEO and MD including appointments, meetings and tr avelResponsible for organising of internal and external meetings on behalf of the CEO and MD ensuring all necessary requirements are made e.g. meeting venue, equipment, presentations etcProvide executive and administrative support to CEO an d MDResponsible for organising CEO and MD travel and logistics including flights, visa requirements, hotel accommodation, chauffeurs, meeting schedules while travelling and completing expe nsesMonitor and respond to incoming communications to CEO and MD’s office including phone calls, emails and walk ins, ensuring correct department distribu tionPreliminary drafting of correspond enceAssist the wider iLUKA Collective team in all assigned tasks including travel, visa requirements, flights, accommodation and trans fersProducing and editing presentation of a high stan dard Office Key Responsibil i ties Meeting and Greeting Guests that arrive at the o fficeConduct routine inspection of the following: cleaning services and supplies; printer toner and paper; stationery; kitchen items (such as coffee / tea, sugar, sweetener); and stock levels of any other supply necessary for the facilities functi oningManage the routine of the cleaning contr actorOrder and maintain furniture and equi pmentKeep an updated list of suppliers for the services / goods key to the efficient functioning of the o fficeManage access system and fire alarmSet up meetings, conferences and function roomsCollect and distribute mail and organise and send outgoing postArrange production of new business cards for the team / new hiresServe as the go-to for office inqu iriesOrganise the office's operations and procedures; implementing and maintaining such procedures / office administrative sy stemsLisaise with building owner and tenants on a regular basisKeep a database of access system code alloc ationOrganisation / liaison and payment of contra ctors This is not an exhaustive list and all team members will be expected to contribute to any other aspects of the business, as nece ssary. Skills, Knowledge, Ex pertise Discretion and confidentiality are e ssentialGood interpersonal, communication and customer servic e skillsAble to work in a team and on your ownAble to assess and prioriti se tasksGood computer literacy, excelling in Excel, Word and Po werpointAble to use initiative and work unsu pervisedExcellent organisationa l skillsAble to remain calm under pressureConfident at liaising at al l levels A ttributes High energy, comfortable working potentially long hours in a demanding but rewarding and friendly e nvironmentFlexible, enthusiastic, confident, outgoingWilling to roll sleeves up and ge t involvedPassionate about sport, hospitality an d deliveryAble to work in a calm, kind and professional manner in a pressured e nvironmentAbility to prioritise a demandin g workload