Business Support Coordinator - 12 month fixed term contract
Droitwich
Monday-Friday 09:00-17:00
£26,000 office based
Our client are looking for a Business Support Coordinator, to cover maternity leave on a 12 month fixed term contract. There may be an opportunity for a full time contract in a different position within the team at the end of contract but this is not a guarantee.
Sitting with the HR team, and reporting in to the Group HR Manager, this is a varied role that requires excellent multi-tasking skills, superb organisational ability and a strong character.
Principal Accountabilities/Responsibilities:
* First point of contact for external / internal key personnel
* Meeting and greeting visitors
* Organising and attending meetings where required and ensuring all documentation is prepared, and submitted in a timely manner
* Full admin support for the Senior Management Team giving priority when requested to the CEO
* Ensure and maintain logs for processes such as GDPR; IT and key logs
* Monitor and book all statutory training e.g. First aid, FLT courses
* Collating Environmental, Social & Governance Data (ESG) monthly updates
* Collating LDC data and submit within timely deadlines
* Maintaining the company Amazon account for purchases
* Credit card reconciliation for Senior Team Members
* Assist with collation and submission of the monthly External Board Pack
* To take minutes at meetings and provide general assistance during presentations
* Be the first point of contact for Facilities Maintenance including but not limited to maintenance of the building and equipment, managing maintenance contracts and dealing with any emergencies on site
* Collate, update and circulate diaries for the Senior Team and Regional Consultants
* Co-ordinate sales conference and sales meetings, including booking transport & accommodation and additional expenses
* Co-ordinate training for new agents, circulating details to prospective new agents and all relevant HO personnel and regional Consultants
* Generation of all documentation relating to Agents including raising contracts and relevant paperwork monitor, and tracking collection, and return of company equipment and arranging insurance where appropriate
* Complete audits of Agent’s kits, managing refurbs and updates
* Generating comms and letters to Agents as and when is needed
Skills and Capabilities:
* Discretion and confidentiality are essential attributes
* Enthusiastic and positive working attitude
* Self-motivated
* Organised
* Calm under pressure
* Use initiative to identify and solve problems
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