Henshaws is a northern charity supporting people living with sight loss and a range of other disabilities to go beyond expectations. We believe that, wherever they are, everyone has the right to an independent and fulfilling life. Our support, advice and training enables people and their families build skills, develop confidence, help each other and look forward to a more positive future.
Position:
We are looking for a Admin Coordinator to manage the College functions and provide proactive and professional administrative support, facilitating effective and quality delivery within the Care and Education team at the College, thus, enabling our students to develop and learn.
Responsibilities:
To provide administrative support to Deputy Directors;
* Diary management
* Arranging meetings and collating reports
* Taking minutes for various meetings
* Mail-merging letters
* Making arrangements for payment of invoices and maintaining financial expenditure records
To administer college correspondence on behalf of Deputy Directors and Senior Leaders when required;
* Maintaining Student Next of Kin Contact databases (SMS text and email groups)
* Mail merging letters, newsletters, students certificates
* Sending emails/letters
* Liaising with professionals via email, letter and telephone
* Collating and inputting student data
* Creating student files
* Printing / copying of course materials / certificates
* Amendment to documents
Supporting the Deputy Directors to oversee the department’s budget;
* Maintain records of financial spends daily, ensuring the Head of Care is aware of the current and accurate financial state of the department at any time
* Supporting the care teams with placing orders and the completion and recording of relevant financial paperwork
Salary: £13.14 per hour / £25,623 per annum
Hours: 37.5
Weeks: 52
Holidays: 5 weeks plus 10 days bank holiday
Closing date: 20th January 2024 at 12 noon
Interview date: W/C 27th January 2024
Requirements:
To succeed as Admin Coordinator you will need:
* Excellent level of customer care skills, with an efficient telephone manner and able to communicate to all levels.
* Good organisational and time management, and able to prioritise own workload
* Excellent IT skills, including the use of MS Office.
* Experience of working in a customer led environment.
* Good literacy and numeracy skills
* Good level of education.
Other information:
Henshaws Society for Blind People aims to employ a diverse workforce and is committed to equality of employment and welcomes applications from all sectors of the community.
Henshaws is committed to safeguarding and promoting the welfare of young people and vulnerable adults. It is a criminal offence for people barred from working in regulated activity to apply for roles that require them to work unsupervised with that particular group e.g. vulnerable adults, children or both. An Enhanced DBS with barring and reference checks will be sought from the successful candidate.
Henshaws reserves the right to check social media accounts of all successful applicants.
Registered Charity No: 221888
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