Are you a highly organised and personable individual ready to take on a new challenge? We are looking for a motivated Band 4 Team administrator to join our well-established and busy Chiltern East Community Mental Health Team (CMHT). This part-time role offers 30 hours per week, working 4 days a week from 9am to 5pm. As a key member of the team, you will play an integral role in providing essential administrative and secretarial support to ensure the smooth running of our service. If you are a team player with excellent attention to detail, the ability to handle multiple tasks, and thrive in a dynamic and engaging environment, we’d love to hear from you Please note this vacancy may close early if sufficient numbers of applications are received. Main duties of the job This role involves direct contact with service users, their relatives, other members of the public, and professionals from partner organisations. You will be essential in helping the team operate smoothly and efficiently in a busy and sometimes demanding environment. Key responsibilities include: Provide comprehensive secretarial support to consultants, including preparing letters, reports, ad other correspondence to a high standard, following Trust corporate styles and guidelines. Deliver efficient administrative support to the Performance and Administration Manager, team, service, and other clinicians, ensuring smooth day-to-day operations. Handle email, telephone, and written inquiries with professionalism, responding with sensitivity and maintaining confidentiality at all times. Use advanced IT skills to produce and manage accurate documentation, ensuring effective record-keeping and compliance with organisational standards. Assist with additional administrative tasks to support the wider team, contributing to the efficient delivery of services to service users. Please refer to the job description attached for a comprehensive list of duties. The ability to travel independently between sites within the Trust is essential for this role. Working for your organisation Oxford Health is a great place to work and to be able to showcase the best of yourself when making an application please read the “candidate guide to making an application” and ensure you’re your supporting statement is tailored to the role you are applying for and addresses any essential criteria. As a Trust we provide physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and Northeast Somerset. Our services are delivered at community bases, hospitals, clinics and people’s homes, delivering care as close to home as possible. Our vision is that no matter who you are or where you are, you will tell us that you receive: “Outstanding care delivered by an outstanding team” Our values are: “Caring, safe and excellent” We offer a wide range of benefits designed to support your career and wellbeing. These include: Excellent opportunities for career progression Access to tailored individual and Trust wide learning and development 27 days annual leave, plus bank holidays, rising to 33 days with continuous service NHS Discount across a wide range of shops, restaurants and retailers Competitive pension scheme Lease car scheme Cycle to work scheme Employee Assistance Programme Mental Health First Aiders Staff accommodation (please note waiting lists apply) Staff networking and support groups hosted by our Equality, Diversity & Inclusion team Detailed job description and main responsibilities Please refer to the job description and guidance notes attached for further information on this role. Additional contact information At Oxford Health NHS Foundation Trust we want to employ people not just with experience, but with the aptitude and motivation to succeed and whose values resonate with our own. Therefore, if you don’t meet all the requirements of the role and are unsure about applying but are excited about the opportunity, please do get in touch. We will be happy to discuss the requirements in more detail ahead of making a written application. Person specification Qualifications Essential criteria High level knowledge of Microsoft Word/Outlook/Excel/ PowerPoint Secretarial training to the level of NVQ2 or equivalent experience Word processing/touch typing Desirable criteria ECDL training Working knowledge of email systems and RiO Experience Essential criteria Administration or secretarial experience Experience of working with confidential documents Desirable criteria Other admin or secretarial experience Experience of using digital transcribing solutions personal qualities Essential criteria Excellent communication and organisational skills Ability to prioritise workload and use own initiative Ability to work effectively in a busy environment Ability to produce good quality correspondence and reports Desirable criteria Ability to compile and draft reports Ability to minute meetings