OVERALL PURPOSE OF THE JOB
Provide strong, strategic, compliant operational advice to support the Group’s Fleet & Facilities Manager and the wider group network relating to fleet operations by maintaining compliance from a central point. Controlling assets, administering documentation, reducing, investigating and challenging operating costs, providing specialist knowledge relating to all areas of the fleet departments assets, procedures, software and driver compliance to support local branch networks.
Maintaining company assets to include a large commercial fleet of vehicles, cranes, company cars, FLT’s and Grey Fleet in a legal, safe operating condition. Building, maintaining and owning national relationships with fleet suppliers, repairers, service agents and software providers. Managing and maintaining compliance of all company O Licenses. Improving operational performance of the fleet, minimising vehicle downtime through effective planning and utilisation of fleet assets. Producing monthly reporting KPI’s to key stakeholders.
REPORTING RELATIONSHIPS
The Fleet Advisor will report directly to the Fleet & Facilities Manager.
Close working relationships with:
* Directors
* Regional Managers
* Branch Managers
* Support functions, such as FM, Compliance, Fleet, Finance, HR, H&S etc.
KEY RESPONSIBILITIES
* Control and administer BR group commercial fleet maintenance schedules, quoting, scheduling & booking repairs, MOTs, servicing requirements, RFL’s documentation.
* Fuel Supplies.
* Accident/Claims management.
* Convey Champion – support branches in development & training.
* Support in maintaining, updating, submitting applications & reviewing Group O Licences.
* Auditing Branches, Vehicles, Drivers to ensure compliance & best practice standards are achieved.
* Assist in the procurement and disposal of all BR Group’s company vehicles/assets.
* Maintain records, evidencing that the fleet is compliant with regulations whilst demonstrating value for money.
* Manage maintenance schedules to ensure that the optimum fleet availability, to meet customer needs.
* Assist the Fleet Manager in negotiating contracts & reviewing performance.
* Plan LOLER inspections, ensuring reports are accurate and completed on time for all lifting equipment assets.
* Budget management of fleet repairs, hire costs to achieve compliance within budgetary requirements.
* Maximize fuel economy, efficiency, manage the fuel card usage & providers.
* Support accident investigations.
* Driver trainer/Assessor (Planned & Reactive).
* Provide handover & familiarisation training for new starters and/or fleet changes.
* Geotab Champion – support platform users, reporting KPI data.
* Manage camera & tracking systems routinely.
* Training, development & support of employees undertaking fleet related roles.
* Support & Train Managers on infringement and debriefing techniques.
* Reporting monthly KPI’s.
* Scrutinising quotes (ability to challenge/negotiate).
* Implement, maintain and develop policies and processes to ensure fleet operates effectively and efficiently, educating staff with the industry’s concepts, practices and procedures.
* Implement processes to show continuous improvement throughout all areas of BR Fleet Management.
* Lead by example and instil a culture of health, safety and welfare and that of colleagues in the workplace.
* Provide advice and guidance to peers and operators on fleet compliance issues.
* Ensure vehicles are in the right place at the right time.
KNOWLEDGE / COMPETENCIES / EXPERIENCE REQUIRED
* Experience of providing strategic and operational advice for commercial fleets.
* Up to date Transport Manager CPC qualification.
* Member Chartered Institute of Logistics (Preferred).
* Experience of a large fleet of commercial vehicles including FLT’s, Cranes, Cars.
* Managing vehicle maintenance records and fleet related invoicing, experience to challenge invoice queries.
* Up to date HGV/DCPC (Preferred).
* Experience of minimising impact on business whilst conducting cyclical and incidental fleet repairs.
* Excellent knowledge of the VOSA/ DVSA regulatory requirements.
* Control and reduce operating costs, providing specialist knowledge relating to VFM.
* Lead fleet utilisation programmes.
* A strong working knowledge of UK fleet transport legislation from understanding through to implementation.
* Continuous improvement methodology.
* Strong IT skills in MS Word, Excel and experience of using fleet software.
* Analytical and methodical approach to fleet operations.
* Excellent planning and time management skills.
* Proactive, self-motivated and can work on own initiative.
RELATING TO PEOPLE INTERNALLY
* Strong day to day relationship with the Branch Teams.
* Regular reviews with the branch network Regional Managers.
* Supporting the FM/Compliance & HSEQ in relation to statutory compliance as required.
RELATING TO PEOPLE EXTERNALLY
* Liaising with the below to support the business as required:
o Enforcement bodies.
o Certification bodies.
o Insurance Brokers and investigators.
o Suppliers/Repairers.
Aligned with Group on all matters pertaining to the above criteria.
COMPETENCIES / CAPABILITIES
* Up to date Transport Manager CPC qualification.
* Member Chartered Institute of Logistics (Preferred).
* Excellent communication skills, ICT advanced skills – Excel, PowerPoint, Word, SharePoint.
* Experience of working in a large organisation with national geographical spread.
* Strong passion for fleet subjects.
* Strong Organisational skills.
* Strong Analytical skills.
* Intellectually strong with demonstrable problem-solving skills.
* Ability to problem solve with a resilience to overcome business issues.
* Superior interpersonal and influencing skills, together with a persuasive communication style.
* Presentation skills.
* Ability to work under pressure and meet deadlines.
* Lead by example and with integrity.
* Excellent people management and relationship skills and be comfortable working effectively within a broad range of working environments.
* Willing to be hands-on and lead change from the front.
* Full UK Driving licence.
Commercial Awareness
* A provider of solutions rather than a barrier to operations.
* Good understanding of the commercial impact in decision making in relation to the profitability of the business when resolving issues.
ANY SPECIAL FACTORS OF THE ROLE/BENEFIT
* Office based (York) with occasional travel.
* Flexibility to occasionally spend nights away from home if required.
* Laptop/Phone.
* 25 days + 8 Bank Holidays.
* Pension scheme.
* Annual bonus (Discretionary).
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