We are looking for a meticulous and organised Purchase/Sales Ledger Clerk to join our finance team. The ideal candidate will be responsible for maintaining and managing the purchase and sales ledgers, ensuring accurate and timely processing of invoices, payments, and receipts. This role requires strong attention to detail, excellent communication skills, and the ability to work effectively with both suppliers and customers.
Key Responsibilities:
1. Purchase Ledger Management:
1. Process supplier invoices, matching them to purchase orders and delivery notes.
2. Code and post invoices into the accounting system, ensuring accuracy and completeness.
3. Prepare and process payment runs, including BACS and cheque payments.
4. Reconcile supplier statements and resolve any discrepancies or queries in a timely manner.
5. Maintain and update supplier accounts, including setting up new suppliers and updating existing details.
6. Handle supplier queries and liaise with other departments to ensure prompt resolution.
2. Sales Ledger Management:
1. Generate and send out customer invoices, ensuring accurate and timely billing.
2. Record and allocate customer receipts in the accounting system.
3. Monitor customer accounts for overdue payments and initiate collection processes as needed.
4. Reconcile customer accounts and investigate any discrepancies or issues.
5. Maintain and update customer accounts, including setting up new customers and updating existing details.
6. Handle customer queries and liaise with other departments to ensure prompt resolution.
3. Reconciliations:
1. Perform regular reconciliations of the purchase and sales ledgers to the general ledger.
2. Reconcile bank accounts related to purchase and sales ledger activities.
4. Reporting:
1. Assist in the preparation of monthly, quarterly, and annual financial reports related to purchase and sales ledgers.
2. Provide detailed reports on outstanding payables and receivables, including aging analysis.
5. Audit and Compliance:
1. Assist with internal and external audits by providing necessary documentation and explanations related to purchase and sales ledgers.
2. Ensure compliance with company policies, accounting standards, and tax regulations.
6. Process Improvement:
1. Identify opportunities for improving the efficiency and accuracy of purchase and sales ledger processes.
2. Suggest and implement process improvements in collaboration with the finance team.
Job Types: Full-time, Permanent
Pay: £28,000.00 per year
Benefits:
* On-site parking
Schedule:
* Monday to Friday
Work Location: In person
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