Main area: Personal Assistant - Finance Directorate Grade NHS AfC: Band 5
Contract: Permanent
Hours: 37.5 hours per week (Applications from candidates wishing to work full-time or part-time will be considered.)
Job ref: 190-8915-DIR
Employer: Sheffield Teaching Hospitals NHS Foundation Trust
Employer type: NHS
Site: Northern General Hospital
Town: Sheffield
Salary: £29,970 - £36,483 Per annum pro rata for part-time staff
Salary period: Yearly
Closing: 09/03/2025 23:59
Interview date: 21/03/2025
Personal Assistant to the Chief Finance Officer
NHS AfC: Band 5
We are committed to helping our staff balance their work and home lives and ensure they feel supported, valued, and appreciated. We offer many different ways of helping staff including career development opportunities, flexible working, good annual leave and pension schemes, health and wellbeing packages, and financial support systems.
We’re looking for a proactive and motivated person to join our team, to deliver first-class personal assistant service to our Chief Finance Officer at Sheffield Teaching Hospitals NHS Foundation Trust. You must be able to use your own initiative and judgement and enjoy working in a fast-paced environment. The role requires you to have great communication skills and be proficient in using the Microsoft Office suite. You must be resilient and able to react calmly when dealing with multiple tasks that need to be delivered within tight timeframes.
Main duties of the job
Day-to-day, you’ll be responsible for supporting the Chief Finance Officer and their team providing an efficient, confidential, and comprehensive personal assistant service. To lead on agreed areas of responsibility to support the effective working of the Finance Directorate on behalf of the Chief Finance Officer. The post holder needs to have the ability to work independently using high levels of discretion and judgement. The post holder will require effective planning, organisation, and communication skills and will be responsible for ensuring proactive and responsive daily management of diaries, emails, phone calls, and other correspondence.
Working for our organisation
You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff, including commitments to professional development and policies to support employees in balancing their personal and professional lives.
This role will sit within the Chief Executive’s Office team, providing an excellent opportunity to develop your skills and experience as well as excellent opportunities for future progression. This role will be based at the Clock Tower, Northern General Hospital with a requirement to travel between hospital sites. There will be scope for some homeworking in line with the needs of the service.
Detailed job description and main responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Person specification
Education and Qualifications
* Five GCSEs at Grade 4 or above including English Language and Mathematics (or equivalent)
* NVQ Level 4 in Business Administration or equivalent experience
Experience
* Extensive experience of providing personal assistant or senior administrative support at Executive / sub Board Director level
* Demonstrable experience of using Microsoft Outlook for diary and email management
* Demonstrable experience of servicing meetings including preparing agendas, papers, taking minutes, recording and following up actions
* Experience in managing highly confidential and sensitive information
* Demonstrable experience of supervision or line management responsibilities
Skills and Knowledge
* Ability to demonstrate comprehensive IT skills. Significant knowledge of Microsoft Office software including Outlook, Word, PowerPoint, Excel, and Forms.
* Ability to demonstrate excellent planning and organisational skills
The Trust is committed to its obligations in accordance with the Equality Act 2010, and we positively encourage applications from all sections of the community.
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