Purchasing Assistant / Purchasing Administrator FTC 6 -12 months
Salary circa £30k, Beautiful offices, Yearly bonus, Great working and team environment.
We are recruiting an experienced Purchasing Assistant / Purchasing Administrator for a well-established SME based in Leamington Town Centre. The business has been operating for over 25 years and is a leading supplier of high-quality products to a wide variety of industries.
Responsibilities:
1. Negotiate product price and availability quotations from the appropriate suppliers.
2. Analyse product samples as required and determine full specification details.
3. Work on new product development with the Sales Team where required.
4. Calculate final purchase prices for the Sales Team to include exchange rates, import duties, PPT, and transport.
5. Update and chase quote requests and prices by supplier on SAP.
6. Create monthly internal product pricing matrices for the Sales Team.
7. Monitor trends in raw material & currency pricing and ensure the Sales Team and Operations Director are aware of any incoming increases from suppliers.
8. Build good supplier relationships on the phone and face to face.
9. Highlight any supply issues to the Operations Director in weekly Operations Team meetings.
10. Assist the Operations Director in sourcing new suppliers for existing and new products to optimize service and profitability.
Order Processing Duties:
1. Set up new product records in SAP ensuring that the product specifications are accurate.
2. Update the product records in SAP for all products as changes are required.
3. Check all order paperwork from the sales team ensuring all details of spec, buy price, sell price, transport costs, delivery address are correct.
4. Raise orders on SAP creating both sales and purchase orders in line with information supplied by the Sales Team as per OP 3 Sales Order Processing Procedure for approval by the Operations Director.
5. Obtain approval from Finance for customer orders where the credit limit has been exceeded.
6. Follow down payment order process where customer credit is not permitted.
Order Fulfilment Duties:
1. Send purchase orders to suppliers.
2. Send sales order confirmations to customers.
3. Check and track in Supplier PO confirmations; record dates on SAP and query any which don't meet expectations with the supplier.
4. Handle customer and supplier queries post-order process to meet target delivery dates; highlight any issues with relevant stakeholders.
5. Build good supplier & customer relationships on the phone and face to face.
6. Ensure containers leave the overseas suppliers when required and chase relevant documentation.
7. Keep SAP up to date with relevant dispatch dates as information becomes available.
8. Using weekly SAP reports, review orders due across all suppliers in SAP to ensure customer lead times are met and appropriate remedial action is taken as required if not.
9. Participate in Operations Team meetings to discuss potential supply chain issues; develop a plan of action and liaise with customers, suppliers, Sales Managers, and the Operations Director as appropriate.
10. Liaise with the Sales Team regarding drop ship goods on order reports from SAP as requested.
11. Pick Orders on SAP if the order is for a stock item and notify the Warehouse & Logistics Manager to arrange physical stock pick and transport.
Requirements:
1. Previous Purchasing experience is essential.
2. Experience of international trade is preferred.
3. Must have excellent numeracy skills.
4. Must be very competent in Excel.
5. Must be educated to A level or degree or equivalent standard.
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