Location:Based in Surrey Sports Park but might require occasional travel
Hours:24 hours per week, minimum 3 days a week)
Closing Date: 21st February 2025
The role in brief:
Provide first-class administrative support to the medical team, helping to improve the efficiency of the team overall and of its data collection and administrative systems. This is a key role that enables the Medical team to operate smoothly and efficiently and deliver outstanding service and care to our players.
The Responsibilities:
* Co-ordinate the electronic filing of players medical notes and keep consultation paperwork updated on Kitman Labs.
* Act as Kitman Labs admin lead and provide monthly statistical feedback.
* Act as organisational support and coordinator for RFU Minimum Standards Criteria audit, Hep B co-ordinator, CRY co-ordinator, Proamica, concussion paperwork, Towergate monthly reports and RFU consent forms amongst others.
* Lead on Medical department stock taking, ordering and providing monthly budget reports to Head of Medical regarding medical supplies.
* To keep accurate and up to date records of individual and team medical issues.
* Supporting the Head of Medical with organising the rota and annual leave for medical team and various schedules including First team doctor clinics, screenings and soft tissue provision.
* Ordering and arranging regular servicing of medical equipment.
* Liaising with consultants regarding medical appointments and arranging travel to surgeries and appointments.
* Streamline our data collection systems to improve efficiency across the medical team.
* Ensure all data is used and stored in line with relevant legislation.
* Act as a point of coordination between the Medical team and other performance departments (such as Athletic Performance).
The Experience, Qualifications and Skills needed:
* Previous experience of working as an Administrator, Coordinator or Personal Assistant.
* Strong IT skills, across MS Word packages, and use of databases.
* Previous medical administration experience (ideal, but not essential).
* Previous experience of overseeing and/or managing budgets (ideal, but not essential).
Key Skills
* Ability to work well as part of a team and act as the coordination point for that team.
* Ability to manage multiple priorities.
* Outstanding communicator, both verbally and written with the ability to flex style dependant on the audience.
* Excellent attention to detail.
* Excellent IT and organisational skills.
* Ability to work at tempo, and deliver to deadlines
Harlequins is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.
Please submit a current CV and covering letter outlining your suitability for the role to – jobs@quins.co.uk
Closing date for applications: Friday 21st February 2025 at 5pm
Interviews will be held: Week commencing 24th February 2025
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