Mail is sorted, redirected, acknowledged and/or answered appropriately within prescribed timescales. Organisation of meetings, conferences, seminars and workshops, including securing appropriate venues, speakers and facilitators, devising programmes and delegate packs. To produce and compile all administrative correspondence including letters, grant proposals, scientific papers, reports and other documents, from hand written notes or audio-dictation. To organise and attend meetings as required, take notes, report back if necessary and compile minutes. Produce data and information as required for research and audit purposes. To manage all incoming telephone queries and other enquiries, ensuring that they are dealt with promptly, effectively and appropriately. These may be from doctors and nurses, other members of staff and outside organisations. You will be required to either take actions or pass onto the appropriate person or email using own initiative. To arrange trust wide R&I meetings ensuring that an agenda is prepared in consultation with the Director for R&I/R&I Manager/Chief Operating Officer/Deputy Chief Operating Officer. Assembling background information for agenda items, producing minutes and identifying actions to be taken. To action UHL SAEs, Annual Reports, SUSARS, end of study declaration in a timely manner. Ensure the support needs of the team are met, including the ordering of equipment and supplies and the creation and maintenance of database and mailing lists. Ensure high quality administration and data management standards are maintained at all times, particularly when working under pressure in order to meet demanding deadlines. Facilitate effective communication and distribution of documentation both within the Research Directorate, other research Networks, clinical trial units and coordinating centres across the country. To Facilitate and add new studies onto the database and prepare the files that are required. Documents and information are effectively managed, handled and exchanged with care, accuracy and maintaining confidentiality. Administrative work is prioritised and completed within deadlines. Research project registration and assessment for completeness and appropriate action taken to obtain required information. To provide an effective and comprehensive administrative service to the R&I team and to act as a first point of contact dealing with internal and external staff, either face to face or via electronic commutations. To assess completeness of research approval applications, extract information and enter into R&I database. To maintain the R&I office electronic diary and manage appointments for the R&I Deputy Director and R&I Director of Operations as required. To monitor and order office equipment including stationery, IT and furniture this involves ordering on the e-Financials system. To update and manage Research sections of the trust website as and when required. To disseminate publicity posters and flyers etc and display them as appropriate. To assist the members of the R&I Team on the management of paperwork through the research governance approval procedure. This will involve tasks such as photocopying, collation of submission of documents, data entry onto the Edge database To organise and maintain an up-to-date filing system used in the R&I Office. To assist other office administrators. Assist with the delivery of training. Assist with Archiving processes.