Employer: York and Scarborough Teaching Hospitals NHS Foundation Trust
Employer type: NHS
Site: York Hospital
Town: York
Salary: £24,071 - £25,674 pro rata
Salary period: Yearly
Closing: 08/10/2024 23:59
Band 3
Please note that contact with applicants will usually be by email, and so please check all of your mail folders regularly (unfortunately some providers filter our messages into junk mail folders).
Our Values
* We are KIND
* We are OPEN
* We pursue EXCELLENCE
We are looking for applications from people who share our values to help make us a valued and trusted partner within our care system, that delivers safe effective care to our local population.
Job overview
An exciting opportunity has arisen for an experienced individual to join our Improvement Team, to provide comprehensive, professional and effective administrative support.
The successful candidate will support the delivery of the Improvement Team's aims and objectives during an exciting time of change, as quality improvement becomes a key focus for our Trust.
The role offers variety from general administration duties, facilitator support and co-ordination of a variety of events. In addition, there will be a number of learning opportunities available to them.
Main duties of the job
The Improvement Team administrator provides an essential, high-quality administration support function in relation to all improvement work. The post holder may additionally manage the diary commitments for the Associate Medical Director for Quality Improvement.
The role will require regular contact with staff from departments within the Trust across both York and Scarborough sites, and external clients with both routine and complex information, some of which may be confidential.
* Communicates with a range of contacts, for example, staff from other departments and external clients, concerning both routine and complex information, some of which may be confidential.
* Demonstrate knowledge and skills in planning workload and the ability to use their own initiative when supporting training days, hiring venues, planning diaries.
* Be required to prioritise own work and make judgements in relation to, for example, resolving conflicting diary appointments and/or meeting arrangements.
* Manage QI diary commitments for the Associate Medical Director for QI as required.
* Produce letters, reports and other documents as required from, for example, teams’ meetings, audio tapes, handwritten formats and utilising advanced keyboard skills.
* To be responsible for the administrative preparation of agenda and papers for Trust QI committees and meetings, taking minutes and action notes as required. Dealing with actions arising from meetings and liaising with appropriate staff as necessary.
Working for our organisation
We offer a range of benefits to support our staff including:
* Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants
* 27 days holiday rising to 33 days (depending on NHS Trust service)
* A variety of different types of paid and unpaid leave covering emergency and planned leave
* Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme
* NHS Car Lease scheme and Cycle to Work scheme
* An extensive range of learning and development opportunities
* Discounts on restaurants, getaways, shopping, motoring, cinema and finance from a range of providers
Person specification
Education / Qualification
* Educated to GCSE English and Maths or equivalent. Maths and English C or above – or equivalent qualification/demonstrable experience
Experience and Knowledge
* Demonstrable knowledge of secretarial or administration procedures
Skills and Attributes
* Good verbal and written communication skills
Please be aware that all new employees starting work with us will be charged for the cost of their DBS check if it is required for the role. The cost will be deducted from your salary either in 1 payment or over a six-month period once you start employment. By applying you are agreeing to this undertaking.
Our Trust continues to strongly encourage our staff to be vaccinated against COVID19, this remains our best defence to protect our patients, ourselves and everyone else.
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