Job summary A vacancy has arisen for an enthusiastic and experienced Medical Secretary to support the Renal Unit in Ysbyty Gwynedd. Main duties of the job The role requires excellent secretarial and communications skills including diary management, rota management, email management, use of all Microsoft Office packages, the ability to assess situations, prioritise incoming information, address issues directly and escalate issues to the Management team as appropriate. You will need the ability to act on initiative and to work under pressure, to provide cover for colleagues and maintain a team working approach. An understanding of the NHS or a large complex organisation is essential. The successful candidate will need to be flexible approach to work and needs of the service and have a sufficient experience as a PA or senior administrator. In return the post-holder will be supported in their role through training and regular supervision. The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply. About us If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales, has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000, across North Wales. Join our team and get the support you need, in line with our Organisational Values and 'Proud to Lead' competence framework. Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the "Disability Confident Employer" scheme. Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form. Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English. Date posted 06 March 2025 Pay scheme Agenda for change Band Band 4 Salary £26,928 to £29,551 a year per annum Contract Permanent Working pattern Full-time Reference number 050-AC175-0325 Job locations Renal Unit Ysbyty Gwynedd Bangor LL57 2PW Job description Job responsibilities You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac Job description Job responsibilities You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac Person Specification Qualifications Essential RSA III / NVQ 3 Qualification or equivalent ECDL Qualification or equivalent Diploma in Office administration or experience at Diploma level Advanced knowledge of word processing, spreadsheet and presentation packages Desirable Typewriting / word processing qualification NVQ or equivalent in Administration Advanced ECDL Certificate Audio Typing Experience Essential Experience at a high level of providing a comprehensive administrative / PA service Experience of setting up and using filing / IT systems Familiar with office procedures & deadlines Desirable Previous experience of working as Administrator / PA to Senior Management or equivalent Previous experience of working within the NHS Aptitude and Abilities Essential Excellent communication skills Ability to work unsupervised and make decisions Organisation skills Numeracy and Literacy skills Excellent customer care skills Typing / Word Processing skills Desirable Meets desirable Audio typing skills Ability to produce Reports Confident in all aspects of office practice Experience of producing graphs and statistics Person Specification Qualifications Essential RSA III / NVQ 3 Qualification or equivalent ECDL Qualification or equivalent Diploma in Office administration or experience at Diploma level Advanced knowledge of word processing, spreadsheet and presentation packages Desirable Typewriting / word processing qualification NVQ or equivalent in Administration Advanced ECDL Certificate Audio Typing Experience Essential Experience at a high level of providing a comprehensive administrative / PA service Experience of setting up and using filing / IT systems Familiar with office procedures & deadlines Desirable Previous experience of working as Administrator / PA to Senior Management or equivalent Previous experience of working within the NHS Aptitude and Abilities Essential Excellent communication skills Ability to work unsupervised and make decisions Organisation skills Numeracy and Literacy skills Excellent customer care skills Typing / Word Processing skills Desirable Meets desirable Audio typing skills Ability to produce Reports Confident in all aspects of office practice Experience of producing graphs and statistics Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name Betsi Cadwaladr University Health Board Address Renal Unit Ysbyty Gwynedd Bangor LL57 2PW Employer's website https://bcuhb.nhs.wales/train-work-live/ (Opens in a new tab)