Mooseheart Child City and School, Inc. is seeking a detail-oriented and people-focused Human Resource Assistant to support our HR operations and help foster a positive, professional environment for our staff and community. This role is ideal for someone who enjoys working with people, values confidentiality, and thrives in a mission-driven organization.
Key Responsibilities:
* Provide courteous, responsive customer service to staff, applicants, and visitors
* Serve as the front desk receptionist for the HR department-greeting guests and answering phones
* Maintain organized HR records and filing systems
* Assist with onboarding, including collecting pre-employment documentation
* Coordinate interviews, campus visits, and special events
* Support the HR team with employee data entry and management in the HRIS system
* Ensure timely communication of HR-related information across departments
* Assist in preparing and maintaining compliance-related documents (e.g., 508-1 forms, DCFS driver list)
* Verify past employment according to company and legal guidelines
* Process confidential mail and interoffice correspondence
* Participate in professional development and training as required
* Maintain strict confidentiality regarding employee, youth, and organizational information
Qualifications:
* Prior experience in an administrative or HR support role preferred
* Excellent communication and interpersonal skills
* Strong organizational skills and attention to detail
* Ability to handle confidential information with discretion
* Proficiency in Microsoft Office and familiarity with HRIS systems is a plus
* Willingness to learn and grow within a collaborative HR team
Must pass a required background and Psychological Evaluation.
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