Managerial Responsibilities
Line manager for the Corporate Affairs Team, responsible for the day-to-day running of the team. Responsibilities include:
1. Line management of staff including absence management, recruitment and selection, dealing with HR issues, undertaking appraisals, and allocation of work.
2. Ensuring staff undertake mandatory and role-specific training.
3. Authorized signatory for approval of travel expenses.
4. Provide specialist support and development to the Corporate Affairs Team.
5. Ensure the implementation of best practice and standardize office systems and processes.
Membership and Engagement
Responsible for the planning, implementation, and support of membership recruitment and engagement activities, informed by the Membership and Engagement Strategy. Responsibilities include:
1. Planning and supporting the Annual General Meeting.
2. Administering elections and appointments to the Council of Governors.
3. Administering applications to become or be removed as a Member of the Foundation Trust.
4. Managing, maintaining, and developing the Trust's membership database.
5. Serving as an ambassador for the Trust.
Secretariat Responsibilities
Deputise for the Corporate Affairs Manager in respect of the Board, its Committees, and membership. Responsibilities include:
1. Planning and coordinating meetings, including booking accommodations and refreshments.
2. Preparing agendas and distributing high-quality documentation.
3. Recording discussions and decisions, and producing accurate minutes.
4. Liaising with internal and external meeting attendees.
5. Providing routine procedural advice on corporate governance issues.
Foundation Trust and Council of Governors
Provide administrative support and advice to the Council of Governors, its Committees, and membership. Responsibilities include:
1. Providing and arranging training for the Governors.
2. Ensuring suitable systems for recording and archiving records.
3. Gathering evidence for Board Members relating to the Fit and Proper Persons Test.
4. Promoting a positive image of the Corporate Affairs Department.
Corporate Records and Freedom of Information
Maintain an effective system for handling requests for information under the Freedom of Information Act 2000 and Environmental Information Regulations. Responsibilities include:
1. Managing a caseload of requests and ensuring timely responses.
2. Providing advice and guidance on FOIA and EIR requirements.
3. Developing and maintaining the Trust's publication scheme and disclosure log.
4. Conducting internal training on FOIA and EIR.
General Responsibilities
Communicate sensitive information and manage the Corporate Affairs filing system. Responsibilities include:
1. Proposing changes to Policies and Procedures.
2. Implementing Policies and Procedures impacting across the Trust.
3. Assisting patients and members of the public in incidental contacts.
4. Performing any other duties relevant to the grade.
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