Central Bristol - no parking available
* Office based every day
Our client is seeking an experienced Administration professional to assist them urgently at their city centre-based Bristol office. This position is to cover while they recruit or could lead to a temp-to-permanent role for the right candidate.
Your role:
You will provide an effective and flexible service to support the general office and technical teams/managers. You will be working with a diverse group of people with varying requirements and personalities, so it is important to adapt your style accordingly.
Your responsibilities will include:
1. Providing general admin support to technical teams to assist them in effectively managing their projects.
2. Scheduling meetings, preparing agendas, taking and distributing minutes, and arranging conference room facilities, including travel and accommodation.
3. Assisting with the organisation of external events.
4. Preparing and formatting documents using the Microsoft Office suite (Word/Excel/PowerPoint) and maintaining filing and archiving systems.
5. Being a point of contact for telephone enquiries and welcoming visitors to the office.
6. Arranging, scanning, and distributing post, couriers, and internal/external printing. Keeping stock of office supplies and placing orders when necessary.
7. Assisting in organising both internal and external events.
8. Collating information relating to bid documents and tenders, which may require liaising with different teams/departments across the business and completing supplier questionnaires.
The person:
To be successful in this role, you should have:
1. 2 - 5 years of experience working in a busy office environment.
2. Strong computer skills in Microsoft Outlook, PowerPoint, Word, and Excel.
3. The ability to stay calm under pressure, with a positive attitude and willingness to get involved.
4. Strong planning and prioritisation skills for your workload and your team's workload.
5. Demonstrated professional competence within your area of work, with minimal supervision.
6. The ability to independently perform routine and non-routine tasks.
7. Confidence in liaising with external contacts and colleagues at all levels to ensure effective communication on admin-related matters.
For any further information, please call Sharon Tanner on (phone number removed). #J-18808-Ljbffr