Information & Senior Administrative Assistant
Are you looking for a new opportunity that provides a broad range of activities that support the leadership team of the Community Services Division based at Scarborough? You will be working in a role that will give you the opportunity to utilise and develop your skills to support the smooth running of the teams.
Candidates need to be organised, with the ability to plan and prioritise their own workload, as well as be able to work to tight deadlines, whilst maintaining accuracy and attention to details. Excellent communication skills and a friendly, approachable nature are desired. You will be key to the smooth running of the processes and procedures and involved in quality and compliance activities.
Main duties of the job
* Schedules meetings and carries out administrative duties such as filing, typing, copying, binding, scanning and recording minutes and updating action trackers.
* To assist in the development and ongoing management of community staffing rotas / daily staff cover.
* To assist recruitment lead and team leaders in the process of recruitment and induction of new staff.
* To assist with organisation and data management for staff training and education sessions.
* To assist with HR processes - including information and organisational support for managers.
* To assist with effective supplies ordering.
* To assist in the management and development of computerised information systems.
* To assist with regularly produced reports and information in relation to service area needs.
About us
We are an award winning and CQC rated good health and social care Trust delivering integrated services across Hull, East and North Yorkshire. We are a forward thinking and dynamic Trust with a real commitment to staff development. We value our colleagues and invest in them to ensure they have the right skills to deliver outstanding care.
We recognise the positive value of diversity and promote equality whilst challenging discrimination. We welcome and encourage job applications from people of all backgrounds.
Work life balance is about having influence and flexibility over when, where and how you work. If the work pattern for this role does not meet your needs, we welcome an application and are happy to discuss working arrangements that differ from those advertised.
We offer a unique range of benefits that go above and beyond other NHS Trusts including an enhanced leave package and health and wellbeing support.
Job responsibilities
For further information for this vacancy please see the attached Job Description and Person Specification.
Person Specification
Qualifications and Knowledge
* A Level/BTEC Diploma/NVQ3 in Business Administration, Customer Service or equivalent experiential learning
* Advanced keyboard skills e.g. Advanced ECDL or equivalent experience and knowledge of Trust IT systems and Microsoft products
* Demonstrable experience within the Administration and clerical field at advanced level
* Foundation Degree
* Intermediate level of theoretical knowledge relevant to the role
Experience
* Demonstrable experience of practice and procedures relevant to the area of work
* Experience in preparing agendas and papers and writing minutes.
* Knowledge and experience of IT Systems, including Microsoft Office applications
* Understanding of a range of work procedures and practices, some of which are non-routine and acquired through formal training or equivalent experience.
* Working knowledge of NHS or wider health or social care systems, processes, policies, and procedures
* Interest or experience of community health and social care
Skills and Competencies
* Able to plan and prioritise effectively
* Ability to demonstrate ethical values and attitudes within a culture of equality and diversity
* Ability to motivate others
* Good telephone manner
* Ability to commute between the various sites with access to appropriate means of transport
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
PA to the Service Managers and Locality Matrons
£24,071 to £25,674 a year pro rata per annum
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