Personal Assistant to Director - 12 month contract
Castle Air Limited are seeking an experienced and highly organised Personal Assistant to provide maternity cover. This position offers a unique opportunity to work closely with the Managing Director, providing administrative, logistical, and personal support to ensure the smooth operation of the executive’s professional and personal commitments.
As the Personal Assistant, you will manage a broad range of tasks including diary management, travel coordination, correspondence handling, and project assistance. The ideal candidate will possess a high level of discretion, exceptional communication skills, and a proactive approach to problem-solving.
Key Responsibilities:
* Diary and Schedule Management: Efficiently manage and prioritize the Managing Director’s calendar, coordinating meetings, appointments, and events, ensuring there are no scheduling conflicts. Prepare the MD for upcoming meetings and engagements by providing relevant background information and materials.
* Travel Arrangements: Organize complex travel itineraries, including flights, hotels, ground transportation, and visas, while ensuring all logistics are smoothly coordinated, both for domestic and international travel across different time zones.
* Communication Management: Handle and prioritise incoming calls, emails, and correspondence for the Managing Director. Respond to requests on their behalf when appropriate and ensure timely follow-up. Prepare agendas, take minutes during meetings, and ensure follow-up on action items. Organise any necessary meeting materials, presentations, or reports required for the MD’s engagements. Handle confidential information with discretion and professionalism at all times, maintaining the trust and confidence of the Managing Director and the organisation. Provide administrative support for various projects and initiatives led by the Managing Director, including tracking progress, managing deadlines, and ensuring all necessary documentation is in place. Assist the Managing Director with personal tasks as needed, ensuring a balanced workload and helping to manage both professional and personal commitments effectively. Assist with the planning and coordination of events such as conferences, meetings, or corporate functions hosted by or involving the Managing Director.
* Meeting Preparation and Support: Prepare materials and support for meetings as required.
* Confidentiality and Professionalism: Maintain confidentiality and professionalism in all aspects of the role.
* Project Assistance: Assist with various projects as needed.
* Personal Support: Provide personal support to the Managing Director as required.
* Event Coordination: Assist in coordinating events related to the Managing Director.
* Ad-hoc Tasks: Undertake any additional duties or special projects as required to support the Managing Director’s daily work and long-term goals.
Required Skills and Qualifications:
* Proven experience as a Personal Assistant or Executive Assistant, preferably in supporting senior leadership or C-suite executives.
* Exceptional organizational and multitasking skills, with the ability to prioritize and manage a high volume of tasks in a fast-paced environment.
* Strong communication skills, both written and verbal, with a professional and approachable demeanour.
* High level of discretion and ability to handle confidential information with sensitivity.
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
* Excellent time-management skills and the ability to meet deadlines under pressure.
* Ability to work independently and as part of a team, maintaining flexibility and adaptability as needed.
* Strong attention to detail and a proactive, solutions-oriented mindset.
* Flexibility to visit any of our 5 sites (across the UK) occasionally.
* Previous experience supporting a Managing Director or senior executive in a corporate environment.
* Experience within an aviation environment, particularly with helicopters.
To Apply:
If you are an enthusiastic individual looking to contribute your skills in a dynamic environment while supporting our Director's activities, we encourage you to apply for this exciting opportunity!
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Administrative
Industries
Airlines and Aviation
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