Job summary An opportunity has arisen to join our Forensic Mental Health Service. The post holder will provide an effective and efficient administrative service to the multidisciplinary team. The needs of the service user will be the utmost priority. The principle of high-quality customer care is at the heart of this role. Working within the service can at times be a challenging environment, by way of telephone calls, visitors, meetings and numerous daily urgencies. The post holder requires the ability to work under pressure, with conflicting demands at times, and an understanding that they will encounter Criminal Justice related material. If you have a willingness to assist others, the ability to provide a full range of office tasks, confidence in minute taking, utilising various Microsoft Office packages, and the autonomy to plan and prioritise your own workload in a unique working environment - this could be the role for you. Please note that this role is office based whilst undergoing a probationary period and thereafter will be a blend of office base and home working. Main duties of the job Provide a confidential and efficient word processing service, with the ability to convert reports and correspondence written by the manager and multidisciplinary team members from a variety of sources i.e. contemporaneous notes taken on a laptop, audio, shorthand and manuscript into professional and grammatically correct documents. Be able to prepare draft documents and correspondence on behalf of the consultant forensic psychiatrist and other multidisciplinary team members. To assist in the preparation of comprehensive formal reports for Mental Health Review Tribunals, Managers' Reviews, care co-ordination reviews, Annual Statutory Reports. Co-ordinate timetables for specified meetings. Attend weekly multidisciplinary meetings and take contemporaneous minutes and dealing with any subsequent actions in respect of patient treatment plans, record correspondence received and actions to be taken by members of the clinical team. To update the clinical team on information received from the Ministry of Justice and other agencies. Audio typing. Organise conferences, seminars, workshops and training events, booking of rooms, hotel accommodation, conference preparation and arranging refreshments from internal and external sources. Diary management of multiple diaries. About us By joining Team MPFT, you will be helping your communities and in return for this, we will support you by; Supporting your career development and progression Excellent NHS Pension scheme Generous maternity, paternity and adoption leave Options for flexible working Up to 27 days annual leave (increasing with service up to 33 days) Extensive Health and Wellbeing support and resources If you work in our community teams, we pay for your time travelling between patients Lease car if you complete more than 500 business miles per annum, fully insured and maintained (including tyres), mileage paid at lease car rate Salary sacrifice car - fully insured and maintained (including tyres), your gross pay is reduced by the cost of the vehicle before tax, NI and pension deductions are calculated, mileage paid at business rates Salary sacrifice bikes up to £2k Free car parking at all trust sites Free flu vaccinations every year Citizens Advice support linked with a Hardship Fund for one off additional support up to £250 (if the criteria is met) We are proud to be a diverse and inclusive organisation and there is a choice of staff networks that help you meet like-minded people. Please be aware that the use of artificial intelligence (AI) in completing application forms will be monitored to ensure fairness and transparency. If you have used AI you must state this in your application. Please note, we may be required to close this vacancy early if we receive a high volume of applications Date posted 03 March 2025 Pay scheme Agenda for change Band Band 4 Salary £26,530 to £29,114 a year per annum Contract Fixed term Duration 6 months Working pattern Part-time Reference number 301-JP-25-7043163 Job locations Mellor House, Trust HQ, St George’s Hospital, Corporation Street Stafford ST16 3AG Job description Job responsibilities To provide effective and efficient secretarial support to a Consultant Forensic Psychiatrist and multi-disciplinary clinical team pathway. This includes the provision of office support services to facilitate patient care delivered by the team and liaison with other staff groups and outside agencies. The post holder will be required to work on their own initiative and demonstrate a willingness to help others and be a key member of a team. The incumbent will be expected to manage and prioritise own work load and meet deadlines in order to fulfil the requirements of the post. Excellent written, interpersonal and communication skills are essential with an ability to deal with challenging situations. Attending weekly ward/MDT meetings taking minutes and capturing actions. Audio typing. Job description Job responsibilities To provide effective and efficient secretarial support to a Consultant Forensic Psychiatrist and multi-disciplinary clinical team pathway. This includes the provision of office support services to facilitate patient care delivered by the team and liaison with other staff groups and outside agencies. The post holder will be required to work on their own initiative and demonstrate a willingness to help others and be a key member of a team. The incumbent will be expected to manage and prioritise own work load and meet deadlines in order to fulfil the requirements of the post. Excellent written, interpersonal and communication skills are essential with an ability to deal with challenging situations. Attending weekly ward/MDT meetings taking minutes and capturing actions. Audio typing. Person Specification Qualifications Essential AMSPAR or equivalent advanced secretarial certificate/Diploma or LCCI secretary Diploma. English Language and maths to GCSE standard pass or equivalent RSA Typewriting/ word processing or equivalent qualification Audio Transcription Minute taking to a high standard. Good communication skills: written and verbal Experienced user of MS Word, Excel, Outlook and PowerPoint Desirable NHS experience Knowledge of Rio Knowledge of the Mental Health Act EXPERIENCE Essential Relevant experience as a medical secretary or equivalent Person Specification Qualifications Essential AMSPAR or equivalent advanced secretarial certificate/Diploma or LCCI secretary Diploma. English Language and maths to GCSE standard pass or equivalent RSA Typewriting/ word processing or equivalent qualification Audio Transcription Minute taking to a high standard. Good communication skills: written and verbal Experienced user of MS Word, Excel, Outlook and PowerPoint Desirable NHS experience Knowledge of Rio Knowledge of the Mental Health Act EXPERIENCE Essential Relevant experience as a medical secretary or equivalent Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name Midlands Partnership NHS Foundation Trust Address Mellor House, Trust HQ, St George’s Hospital, Corporation Street Stafford ST16 3AG Employer's website https://www.mpft.nhs.uk (Opens in a new tab)