Various departments and locations across central Oxford and Headington £25,331 per annum About the role You will assist with accounting and finance tasks within your specific department to enable the smooth running of day to day operations.Below is a list of some of the tasks you may be asked to complete, however, please note specific responsibilities will vary depending on the department or division in which the role is based:
1. Learn to check and sort the incoming mail for the Finance team including date stamping
2. Develop skills in the inputting to the Oracle Financials system of authorised invoices, receipts, claims and the matching of invoice records
3. Learn to reconcile items received into the Bank Account with transactions input into the Oracle system
4. With the support of colleagues, learn the processes for filing documents
5. Learn to prepare and send documents for imaging
6. Learn to provide guidance to staff, regarding invoices, expenses and payments processes. Managing those expense claims that it is necessary to query or return
7. Develop skills in the receiving and checking of banking deposits from departments; the reimbursing of departmental Petty Cash floats and the daily balancing and reconciliation of cash as well as preparing cash and cheques for banking
8. With support, allocate income received into the University Bank Account and investigate unidentified payments received into the University Bank Account, where necessary liaising with sponsors, donors and customers of the University
9. Learn to support departments in the use of the University’s Online Store facility
10. Assisting with maintaining finance records, ensuring accurate physical and electronic records are kept and that they are complete and up-to-date
11. Assisting with preparing reports for month end reporting and reviewing the open purchase orders/ closed for receiving purchase orders reports on a regular basis
12. With support, preparing any necessary financial documentation, including general ledger journals with a full audit trail
Whichever department you choose to be considered for (on successful completion of our initial screening process) you will find that you are supported and inspired to succeed within your role. About the apprenticeship As an Apprentice Finance Assistant, you will undertake an apprenticeship with Abingdon and Witney College, where you will complete a Level 2 Accounts or Finance Assistant Apprenticeship. For this apprenticeship, you will work within a department at the University of Oxford, in central Oxford or Headington. As part of your apprenticeship, you will be required to spend at least 20% of your working hours training or studying, which will include regular attendance at Abingdon and Witney College. In total, it will take 18-24 months to complete all elements of the apprenticeship, with support from the Department, University, and College throughout. Becoming an apprentice at the University of Oxford is an excellent opportunity to gain practical experience and training. For more information, please visit our. About you You will be passionate about starting your career in finance and accounting and excited about the opportunity of becoming an apprentice at the University of Oxford. You will have a passion for learning and a commitment to supporting others. Previous experience is not required - just a proactive and can-do attitude and a willingness to learn and take on new challenges. You may be starting your career or you may be looking for a career change. To complete the apprenticeship you will need to evidence passes at 9-4 or A*-C in GCSE Maths and English. To help check that you have the potential to successful complete your apprenticeship, Abingdon and Witney College will ask you to complete a short initial assessment during the application process. There are also government residency requirements for Apprenticeship funding which the Training Provider will be able to advise on. What We Offer Our apprentices are never on their own, you will benefit from a supportive environment working in collaboration with the rest of our committed team. You will also be supported by the central apprenticeship team and you will join our growing network of apprentices within the university. You will have the opportunity to become an apprenticeship ambassador for the University and region. We will provide you with a welcoming and inclusive workplace, offering support and development opportunities that will enable you to progress and do your best work. We recognise diversity as our strength, vital for innovation and creativity, and we aspire to build a truly diverse community, which values and respects every individual’s unique contribution. Over 80% of our apprentices continue with us in the role they have been trained for after their Apprenticeship and that is just the start of their career. As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including:
13. Employee Assistant Programme (EAP)
14. An excellent contributory pension scheme
15. 38 days annual leave- Including Bank holidays and fixed closure days.
16. A comprehensive range of childcare services
17. Family leave schemes
18. Cycle loan scheme
19. Discounted bus travel and season ticket travel loans
20. Membership to a variety of social and sports clubs
Application Process