Job Description
The purpose of the role is to provide administrative support to the Land Rights Team and provide guidance to the wider company on legal access requirements & process throughout the whole award to adoption of our assets. This will involve with internal and external clients and legal service providers to deliver a smooth legal process. T
The role holder should be someone with their own initiative who enjoys being a valuable member of a small team supporting each other with tasks and processes across the business.
Main responsibilities will include:
* Requesting purchase orders and liaising with the Finance Team
* Liaising with clients to open a file (requesting instruction forms & CADs)
* Instructing solicitors, legal facilitators, and legal plan providers
* Preparing template documents
* Ordering searches and documents from the Land Registry
* Check road adoption status
* Reviewing design submissions and deciding whether land rights need to be secured
* Liaison with landowners’ legal team and our own contracted solicitors
* Keeping project management tool updated
* Liaising with internal departments to resolve queries
* Proactively chasing relevant parties to property transactions
* Support stage and gate processes by providing adequate information where necessary to form part of the evidence packs for each process and informing stakeholders of any issues / escalations in the process
* Support pre award kick off meetings by confirming land rights / legal requirements
* Liaise with and monitor costs of legal facilitators and solicitors by project and programme of works
* Manage team mailbox and respond to enquiries and chase correspondence between all parties and provide regular updates as required by all
* Support data management for internal and external reporting
* Arranging engrossments and signatures
* Managing caseload of projects
* Providing exceptional client service through regular communication by phone and email
* Assisting with general administrative tasks, such as filing, scanning, and managing incoming and outgoing post
Knowledge and Skills requirements:
Essential:
* Knowledge and experience of the following
* Conveyancing process
* Land Registry
* Deed of Easement
* Lease and sublease
* Wayleave
* Transfers
* General computer literacy with the ability to use Microsoft Office applications and tools and document filing systems
* Comfortable in using oral and written communications media to interface with suppliers, customers, clients and general public enquiries
Desirable:
* Experience of legal conveyancing in the utility sector
* Ability to prioritise work activity to deliver business requirements
* Work flexibly either under supervision or on own initiative as required