Job summary An exciting opportunity has arisen for an enthusiastic, organised, and highly skilled individual to join the Integration Team who work with Place Based Partners in Sandwell and West Birmingham. You will be providing high quality administrative support to the Integration Team. This will involve working closely with the Chief Integration Officer's EA; together you will form the administrative core of the team. Sandwell and West Birmingham NHS Trust (SWBT) is an integrated care organisation with a budget of approximately £600 million and over 7,000 staff. Our new acute hospital, the Midland Metropolitan University Hospital (MMUH), opened in 2024 and will provide care to our local population from first class, purpose-built premises. The development of the new hospital will play an important role in the regeneration of the wider area and in improving the lives of local people and reducing health inequalities. Main duties of the job Main duties of the job To provide a full and comprehensive secretarial and administrative service, including typing of correspondence, reports, letters, minutes and other documents as required. To co-ordinate formal meetings and functions on behalf of team members, in addition to preparing agendas and relevant enclosures from information received. To attend meetings on across multiple sites and take, produce and circulate accurate complex minutes within an agreed time. Maintenance of personal & electronic files. To maintain on a daily basis an effective diary system, electronically as required by the Integration Team ensuring good practice and efficient use of working time. This may require use of tact and sensitivity to negotiate an agreement when dealing with large groups of senior staff and/or external staff. To liaise effectively with a range of staff including outside agencies and wider partners in order to ensure sound communication within the department/teams. About us Our values are: Ambition: We're ambitious for our communities. We want to make a difference, improving life chances and health outcomes. We're ambitious for our people. We want them to be happy here, to feel supported to achieve their own goals and ambitions. We're ambitious for our Trust, open to new ideas, developing new technology and treatments to provide the best possible care. Working together, and alongside our partners to continually improve. Respect: We are a place of inclusivity. We value, celebrate and draw strength from the diversity among us, and in our communities. This is what makes us special. Our people and our patients feel listened to. Everyone's voice counts. We're a place where people feel safe to speak up knowing their voices will be heard. Respect and dignity for everyone. Compassion: We're a welcoming, friendly Trust. We have care, kindness and compassion at our heart. For us, everyone matters. We're a place where compassion is not just for our patients and their families, but a right for all of us. Our people are amazing, meeting challenges head on. They put patients first, day after day, to deliver the best care they can. We have three strategic objectives: 1.Our People - to cultivate and sustain happy, productive and engaged staff Our Patients - to be good or outstanding in everything we do Our Population - to work seamlessly with our partners to improve lives Date posted 30 January 2025 Pay scheme Agenda for change Band Band 4 Salary £26,530 to £29,114 a year per annum Contract Permanent Working pattern Full-time, Flexible working, Home or remote working Reference number 381-CO-6917724 Job locations SWB NHS Trust Lyndon West Bromwich B71 4HJ Job description Job responsibilities A full list of responsibilities is detailed in the attached Job Description and Person Specification. We would welcome candidates who do not hold a Level 3 in Business Administration qualification as this could be offered during your employment as a development opportunity. Job description Job responsibilities A full list of responsibilities is detailed in the attached Job Description and Person Specification. We would welcome candidates who do not hold a Level 3 in Business Administration qualification as this could be offered during your employment as a development opportunity. Person Specification Experience Essential oPrevious secretarial experience Desirable oPrevious PA experience within the NHS Qualifications Essential oRecognised qualification e.g. RSA II/III/or equivalent oGCSE English or equiv (Grades A-C) Desirable NVQ 11/111 or equivalent in relevant areas i.e. Business Admin ECDL Knowledge Essential oUnderstanding of a range of work procedures and practices, some of which are non-routine. oGood Understanding of Microsoft packages, PowerPoint, Excel, Word & Outlook Emotional Effort Essential oAbility to work in a pressurised environment Personal Qualities Essential oExcellent organisational ability oAbility to manage own workload oAbility to work in challenging and busy environment whilst meeting tight deadlines Person Specification Experience Essential oPrevious secretarial experience Desirable oPrevious PA experience within the NHS Qualifications Essential oRecognised qualification e.g. RSA II/III/or equivalent oGCSE English or equiv (Grades A-C) Desirable NVQ 11/111 or equivalent in relevant areas i.e. Business Admin ECDL Knowledge Essential oUnderstanding of a range of work procedures and practices, some of which are non-routine. oGood Understanding of Microsoft packages, PowerPoint, Excel, Word & Outlook Emotional Effort Essential oAbility to work in a pressurised environment Personal Qualities Essential oExcellent organisational ability oAbility to manage own workload oAbility to work in challenging and busy environment whilst meeting tight deadlines Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name Sandwell and West Birmingham NHS Trust Address SWB NHS Trust Lyndon West Bromwich B71 4HJ Employer's website https://www.swbh.nhs.uk/ (Opens in a new tab)