Job summary The Sleep Unit within the Bristol Royal Infirmary are looking for an Administrator to support the clinical team in the unit and work alongside other admin teams, such as Clinic Co-ordinators Medical Secretaries and Receptionists. We are a friendly, supportive team and work hard together to deliver outstanding patient care. We are looking for someone who is able to adapt to new ways of working as we make changes throughout the Covid 19 pandemic to support approximately 10,000 patients within our service. This post is initially a fixed term contract for 15 months. The role is for 37.5 hours per week, and we can offer some flexibility in regards to the exact times that these hours are worked (although they will need to fall with daytime hours, Monday-Friday). There may be a requirement in the future for this role to occasionally work within other hospital sites such as SBCH, however this would always be in discussion with the post-holder. Main duties of the job To support the triaging of referrals by liaising with key clinical staff. Manage patient communications via telephone, letters and emails. To act as a point of contact for queries from clinical and non-clinical staff. Assist clinical staff in setting up virtual appointments and liaising with patients to ensure that all necessary information is required in advance of their appointment. Liaise with external companies and services (e.g. courier companies) to organise clinical equipment being sent between patients and the Trust. Escalate patient queries, capacity problems and general issues to the role's line manager or relevant clinical staff as appropriate. Communicate changes to clinics and appointments to patients at short service, sometimes at short notice. About us University Hospitals Bristol and Weston NHS Foundation Trust (UHBW) is one of the largest acute Trusts in the country, bringing together a combined workforce of over 13,000 staff and over 100 different clinical services across 10 different sites, serving a core population of more than 500,000 people across South West England. UHBW has been rated by the CQC as 'Good' overall and our staff are proud to deliver excellent care to the people of Bristol, Weston and beyond. As a forward-thinking multi-award winning Trust and a digital exemplar committed to improving patient care, our world-leading research and innovations are having a positive local and global impact. Our hospitals are spread across Bristol and Weston, join us and you can enjoy the very best of both worlds; city living within a stone's throw of the countryside or beside the seaside, both with easy access to all that the South West has to offer. UHBW is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. As an equal opportunities employer actively working towards a diverse workforce we aim to recruit and retain a workforce which represents the rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them. Anonymous information will be used from your application in order to ensure we're meeting our pledge. Date posted 09 January 2025 Pay scheme Agenda for change Band Band 3 Salary £24,071 to £25,674 a year pa pro rata Contract Permanent Working pattern Full-time Reference number 387-M-3127-TJ Job locations Bristol Royal Infirmary Upper Maudlin St Bristol BS2 8HW Job description Job responsibilities For a more detailed job description and main responsibilities, please refer to the job description document attached to this vacancy. Job description Job responsibilities For a more detailed job description and main responsibilities, please refer to the job description document attached to this vacancy. Person Specification Knowledge and Experience Essential Clerical/administration experience including filing or reception work Experience of dealing with the public, both on the telephone and in person Desirable Previous NHS experience Experience of using a Patient Administration System Qualifications and Training Essential Educated to GCSE, grade C or above (or equivalent) in English Language and Maths Desirable Business and Administration Level 3 NVQ or equivalent experience Skills and Abilities Essential Effective and polite manner when dealing with people, both face to face and on the phone Able to work under pressure and meet deadlines whilst maintaining a high standard of accuracy Able to work effectively in a busy team, adjust to change and motivate others Ability to work on your own, using your own initiative if required Confidence to handle difficult conversations with patients, relatives and carers Effective organisational skills Good IT skills including Microsoft packages Attention to detail Desirable Working knowledge of outpatient policies and procedures Person Specification Knowledge and Experience Essential Clerical/administration experience including filing or reception work Experience of dealing with the public, both on the telephone and in person Desirable Previous NHS experience Experience of using a Patient Administration System Qualifications and Training Essential Educated to GCSE, grade C or above (or equivalent) in English Language and Maths Desirable Business and Administration Level 3 NVQ or equivalent experience Skills and Abilities Essential Effective and polite manner when dealing with people, both face to face and on the phone Able to work under pressure and meet deadlines whilst maintaining a high standard of accuracy Able to work effectively in a busy team, adjust to change and motivate others Ability to work on your own, using your own initiative if required Confidence to handle difficult conversations with patients, relatives and carers Effective organisational skills Good IT skills including Microsoft packages Attention to detail Desirable Working knowledge of outpatient policies and procedures Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name University Hospitals Bristol and Weston NHS Foundation Trust (UHBW) Address Bristol Royal Infirmary Upper Maudlin St Bristol BS2 8HW Employer's website https://www.uhbw.nhs.uk/ (Opens in a new tab)