Working Full time - 37.5 hours per week
We are looking for a dynamic and pro-active individual to join our team in the post of Rota Co-Ordinator. The post-holder will provide support to the Obstetrics & Gynaecology Department within the Women & Children’s Division to co-ordinate rotas and provide an administrative function to the team.
As Rota Co-Ordinator, the post holder will be key in producing rotas alongside the Clinical Rota Leads, using a solution-focused approach to ensure that rotas have adequate cover at all times, especially when unforeseen circumstances occur, and escalating to the Directorate Managers and Clinical Leads where appropriate.
This role requires a flexible, approachable people person who is self-motivated, has a positive attitude, excellent communication skills, an eye for detail, and the ability to work well under pressure.
Responsibilities include:
1. Producing a rota for relevant clinical teams, cross-checking all clinical activity to ensure an efficient and comprehensive service is provided, and circulating this weekly to the secretarial team, consultants, and all other relevant members of the department.
2. Providing a first line point of contact for all queries relating to the Obs and Gynae rota and providing advice on medical workforce issues while escalating complex queries/problems as appropriate.
3. Maintaining awareness of departmental clinician’s leave including annual, study, professional, and sick leave, monitoring the impact of this to identify service implications and take action as appropriate.
4. Working proactively to identify rota issues as early as possible, managing the outcome and escalating where appropriate. Proactively communicating with management team, consultants, and junior doctors to seek the most appropriate and cost-effective outcome for cover.
The Countess of Chester Hospital NHS Foundation Trust provides services to West Cheshire and to Welsh patients covered by Betsi Cadwaladr University Health Board. The Trust works collaboratively within the wider Cheshire and Merseyside Health and Care Partnership.
The Countess of Chester Hospital: providing 438 general and acute beds.
Ellesmere Port Hospital: providing 56 beds as a rehabilitation, intermediate, and outpatient facility.
Tarporley War Memorial Hospital: a base for community services which serve the local rural population.
The Trust employs over 6258 staff (headcount) which includes temporary bank staff and provides acute emergency and elective services, primary care direct access services, and obstetric services to a population of approximately 407,000.
In 2022/2023, there were more than 503,342 patient attendances (inpatient, outpatient, and diagnostic) ranging from a simple outpatient appointment to major cancer surgery. This is an increase of nearly 10,000 compared to the previous year.
Recruitment selection processes are based on competence (see Person specification) and values.
Please note applicants will be required to pay for their DBS check. Costs are deducted from salary following appointment. The cost of the DBS application is £23 (standard) or £43 (enhanced), this cost will be deducted from your salary over the first three months of employment.
You are encouraged to enrol for the DBS Update Service. A small annual fee of £13 per year applies.
New entrants to the NHS will commence on the minimum of the scale stated above. Applicants are advised to apply early as if a large number of applications are received for this post, we reserve the right to close the vacancy prior to the advertised date.
Good luck with your application.
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