Job summary Are you looking for a rewarding role where you can make a real difference in patient care? We are looking for a detail-oriented Data Administrator to join our friendly and dynamic team. If you are organized, motivated, and eager to contribute to a team that truly values its staff and patients, we would love to hear from you. Join us and be part of something meaningful Main duties of the job In this vital role, you will ensure the accurate clinical coding of patient information in electronic healthcare records, playing a key part in supporting our multi-disciplinary team. About us Mayfield Surgery, a leading family-based surgery, is dedicated to delivering high-quality healthcare services to the Longton and Meir communities. We are guided by our core values - Caring, Innovative, Evidence-Based, Collaborative, And Professional - as we strive to improve patient care and enhance the health and welfare of our community. Date posted 11 March 2025 Pay scheme Other Salary Depending on experience Contract Permanent Working pattern Part-time Reference number A4409-25-0001 Job locations Mayfield Surgery 54 Trentham Road Stoke-on-trent ST3 4DW Job description Job responsibilities To be responsible for the read coding of relevant information into patients electronic healthcare records on the clinical system. In addition, the post holder will support the multi-disciplinary team, providing administrative support as required, in line with the needs of the organisation. The following are the core responsibilities of the Data Administrator. There may be, on occasion, a requirement to carry out other tasks. This will be dependent upon factors such as workload and staffing levels. Accurately clinically coding data on the clinical system into the patient record Identifying relevant clinical information documented in patient correspondence, coding appropriately and completing any detailed action Ensuring the appropriate clinician is aware of any action required in relation to patient correspondence. Inputting and extracting data as required to support practice reports Filing and storing records as required Photocopying documentation as required Actioning all incoming correspondence, emails and mail in a timely manner Scanning patient related documentation and attaching scanned documents to patients healthcare records Inputting data into patients healthcare records as necessary Answering incoming telephone calls, transferring calls or dealing with the callers request appropriately Carrying out system searches as requested Maintaining a clean, tidy, effective working area at all times Supporting all clinical staff with general administrative tasks as requested Job description Job responsibilities To be responsible for the read coding of relevant information into patients electronic healthcare records on the clinical system. In addition, the post holder will support the multi-disciplinary team, providing administrative support as required, in line with the needs of the organisation. The following are the core responsibilities of the Data Administrator. There may be, on occasion, a requirement to carry out other tasks. This will be dependent upon factors such as workload and staffing levels. Accurately clinically coding data on the clinical system into the patient record Identifying relevant clinical information documented in patient correspondence, coding appropriately and completing any detailed action Ensuring the appropriate clinician is aware of any action required in relation to patient correspondence. Inputting and extracting data as required to support practice reports Filing and storing records as required Photocopying documentation as required Actioning all incoming correspondence, emails and mail in a timely manner Scanning patient related documentation and attaching scanned documents to patients healthcare records Inputting data into patients healthcare records as necessary Answering incoming telephone calls, transferring calls or dealing with the callers request appropriately Carrying out system searches as requested Maintaining a clean, tidy, effective working area at all times Supporting all clinical staff with general administrative tasks as requested Person Specification Skills Essential Excellent communication skills (written and oral) Strong IT skills Clear, polite telephone manner Competent in the use of Office and Outlook Ability to work as a team member and autonomously Good interpersonal skills Problem solving and analytical skills Ability to follow policy and procedure Effective time management (planning and organising) Desirable EMIS user skills Understanding of clinical coding Qualifications Essential Educated to GCSE level or equivalent in Mathematics and English Desirable NVQ Level 2 in Health and Social Care Personal Qualities Essential Polite and confident Flexible and cooperative Motivated Forward thinker High levels of integrity and loyalty Sensitive and empathetic in distressing situations Ability to work under pressure Other requirements Essential Flexibility to work outside of core office hours Disclosure Barring Service (DBS) check Experience Essential Experience of working with the general public Desirable Experience of administrative duties Experience of working in a healthcare setting Person Specification Skills Essential Excellent communication skills (written and oral) Strong IT skills Clear, polite telephone manner Competent in the use of Office and Outlook Ability to work as a team member and autonomously Good interpersonal skills Problem solving and analytical skills Ability to follow policy and procedure Effective time management (planning and organising) Desirable EMIS user skills Understanding of clinical coding Qualifications Essential Educated to GCSE level or equivalent in Mathematics and English Desirable NVQ Level 2 in Health and Social Care Personal Qualities Essential Polite and confident Flexible and cooperative Motivated Forward thinker High levels of integrity and loyalty Sensitive and empathetic in distressing situations Ability to work under pressure Other requirements Essential Flexibility to work outside of core office hours Disclosure Barring Service (DBS) check Experience Essential Experience of working with the general public Desirable Experience of administrative duties Experience of working in a healthcare setting Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name Mayfield Surgery Address Mayfield Surgery 54 Trentham Road Stoke-on-trent ST3 4DW Employer's website https://www.mayfieldsurgery.nhs.uk (Opens in a new tab)