Temporary Data & Information Standards Support Officer/Admin
Job Ref: W Yorkshire BL 365262
Pay Rate: £16.71 per hour PAYE
Hours per week: 37 Monday – Thursday normal working hours
Role Length: This opening assignment is for 12 months
City: Wakefield, West Yorkshire
Hybrid working
NB: Police Vacancy - only for candidates with a minimum of 5 years continuous UK address history. Please note that this vacancy is subject to a strict security vetting procedure.
The purpose of the role is to support the Records and MOPI functions in compliance with Data Protection Principles 3, 4 and 5 (or equivalent) ensuring that force information and personal data is accessible, adequate, relevant and not excessive, accurate and not kept longer than is necessary.
Key Responsibilities:
1. Lead by example and behave in line with the Police Code of Ethics ensuring that the force values and behavioural expectations are clearly understood and considered by managers, officers and staff in their decision making and actions; reinforcing and influencing them through all interactions and processes.
2. Support the promotion and implementation of records management and MOPI standards, policies and procedures with the objectives of ensuring lawful information handling, improving service delivery and protecting the Force’s information.
3. Proactively manage the performance, attendance and wellbeing of police officers and police staff against the required standards to ensure they are dealt with and supported in accordance with the correct policies and procedures.
4. Lead by example, treating others with dignity, fairness and respect at all times, regardless of identity, background, status or circumstances.
5. Be responsible for the supervision and support (performance, attendance and wellbeing) of Data and Information Standards Officers in line with Force standards, including ensuring that the work is of an appropriate quality, and that statutory and agreed timescales are met.
6. Act as a single point of contact for Record Management and MOPI advice and guidance, ensuring appropriate standards and measures are communicated to force information users and that they are signposted to appropriate policies and standards, or queries escalated if appropriate. Provide first line support for Information Management services as part of the IM Helpdesk.
7. Identify process developments and training and awareness solutions to support continuous improvement and productivity. Keep comprehensive and up to date records, including Standards Operating Procedures, guidance documents, audit trails, privacy impact assessments, retention schedules and disposal logs. To develop and manage the Records and MOPI section of the Information Management intranet and internet site.
8. Search force systems and conduct enquiries to gather information and data for the Data and Information Standards Manager. Support the Manager with the delivery of a Force wide Data Standards Programme. Conduct Internal Reviews on behalf of the department.
9. Collate and provide management information for the Data and Information Standards Manager for submission to the Head of Data and Information, other departments and external bodies e.g. NPCC as required.
Qualifications:
1. Maths and English GCSE 9 Grade A* - C or equivalent.
Skills & Experience:
1. Minimum of 12 months recent experience in a similar role, or context and ideally within a public sector organisation.
2. Proven experience of searching, analysing and reviewing data.
3. Good knowledge of Data Protection, including Data Quality principles.
4. Excellent communication skills, both written and verbal.
5. Experience of delivering results in a customer focused environment, ensuring customer satisfaction and that deadlines are achieved.
6. Knowledge and ability to make reliable and accurate decisions using the National Decision Model and Code of Ethics and document an appropriate decision to support the rationale made.
7. Strong IT skills including Microsoft packages or equivalent (e.g. G Suite).
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