NHS Greater Glasgow and Clyde is one of the largest healthcare systems in the UK employing around 40,000 staff in a wide range of clinical and non-clinical professions and job roles. We deliver acute hospital, primary, community and mental health care services to a population of over 1.15 million and a wider population of 2.2 million when our regional and national services are included.
NHS Scotland is reducing their full time working week from 37.5 to 37 hours per week from 1 April 2024 but with no change in pay. This reduction will also be applied pro rata for part time staff. This advert and any subsequent offer/contract of employment therefore reflects the new working hours. However, as not all service areas will be able to adopt the 37 hour working week immediately from 1 April 2024, you may be required to work up to an additional 30 minutes per week for a temporary period for which you would be paid until the service you are working in changes rosters or working patterns to accommodate the new reduced working week. If you have any questions or concerns please contact the Recruiting Board.
The shift pattern is Monday-Friday 08.30-17.00 (37.5 hours).
The post forms part of the business support team and provides administrative support to the HQ function for South Locality along with support to the Older People's Mental Health Team based at Elderpark Clinic.
The post will cover main enquiries, route visitors to the HQ, undertake room bookings, provide admin support to allocated managers, undertake purchase order indents and liaise with Procurement and Payments Department. The post holder will undertake ID badges for new and current staff within the locality. The post holder will co-ordinate training information for statutory training sessions including fire training. The post holder may be required to administer meetings, taking action notes and typing up of information from training events. The post holder will have frequent contact with staff and visitors coming to the HQ. The post holder will administer room bookings. For the OPMH team, audio typing using Winscribe will be an important part of the role, so experience of this would be advantageous. At all times they are expected to act in a courteous and professional manner. The post holder will update SSTS noting leave for the HQ management team on a timely basis.
Must show competence in the basic use of computer packages evidenced by experience for formal qualification e.g. ECDL.
Must show knowledge of working in an office environment and of operation of office equipment and systems. This may be through formal training or work experience. Knowledge of audio typing would be an advantage.
Requires good command of verbal an written English.
Details on how to contact the Recruitment Service can be found within the Candidate Information Packs.
NHS Greater Glasgow and Clyde encourages applications from all sections of the community. We promote a culture of inclusion across the organisation and are proud of the diverse workforce we have.
By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We support applications from across the Armed Forces Community, recognising military skills, experience and qualifications during the recruitment and selection process.
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