Our client based in Silsden is looking to recruit a Facilities Officer on a part-time, permanent basis.
Duties will include:
Site Maintenance
1. Carry out minor repairs and fixes within the bounds of regulations and own experience and qualifications.
2. Maintenance of the site, to include repair work, e.g. changing light bulbs, painting, cleaning of some external areas, ordering office furniture and fixtures and fittings.
Health & Safety
1. To keep colleagues safe by ensuring the building meets all health & safety regulations and that effective procedures and training are in place for all colleagues and visitors.
2. Carry out new starter Facilities and Health & Safety Induction for all new starters.
3. Maintaining appropriate Health & Safety inspections, paperwork and to keep updated with regulations.
4. To ensure all Society Policies relating to the Health & Safety of the building and colleagues are maintained, and adequate controls are in place to monitor ongoing safety compliance.
Facilities
1. To be a key holder for the business and where necessary take out of hours calls in case of emergency.
2. To oversee the day-to-day operation of the facilities and to check that standards are being maintained.
3. To respond to incidents (such as failures in the supply of power, water etc.) and to coordinate with the Business Continuity Incident Management Lead to maintain essential services and communication.
4. To prepare the annual budget for the operation and maintenance of the facilities.
5. Ordering of office provisions e.g. toilet roll, kitchen equipment, light bulbs etc.
6. To manage the operation of the security systems and services - including access control, CCTV systems, fire control systems and the intruder alarm.
7. Manage the Door Access system and provision of fobs to colleagues.
8. To manage other services and contracts used to operate the premises including: Contract cleaning company, lift maintenance, plant room equipment, trade waste contracts, gardeners plus others.
9. To prepare and implement long-term plans for the facilities, including strategies for the procurement of contracted services.
10. Manage office renovation projects, including full project plan and costings.
11. To manage the development of tenders issued to external contractors and to thereafter supervise the successful delivery of the work.
12. To support the Society in the arranging of special events - such as onsite member functions.
13. Maintain Premises Page on the Intranet.
14. To ensure an equipment database is kept up to date.
15. To welcome visitors arriving at the Society.
Sustainability
1. To ensure best practices are followed for maximising the building sustainability, efficiency and the reduction of the carbon footprint.
2. To monitor and record energy consumption, generation and other sustainability metrics for reporting and measurement purposes.
Skills & Experience:
Essential:
1. Proficiency in IT, including good knowledge of Microsoft, including Word and Excel.
2. A recognised qualification in Health & Safety.
3. Excellent communication skills, both verbal and written.
4. High level of attention to detail and accuracy to drive a 'right first time, every time' approach.
5. Exceptional organisational skills.
6. Proactive approach to work.
7. A proven understanding of building maintenance requirements and the ability to undertake minor repairs.
8. Ability to prioritise and manage workloads.
9. Ability to work under pressure and meet tight deadlines.
10. Work effectively as part of a team and has the ability to work productively and efficiently without supervision.
11. Ability to use initiative to find solutions to problems.
Desirable:
1. Experience, knowledge and a keen interest in sustainable, energy efficient buildings and building systems.
2. Promotes the sustainability agenda in the maintenance of the buildings and in the procurement of services and materials.
Salary: £33,000 to £37,620 per annum (full-time equivalent) depending upon experience. Pro rata for 0.6 FTE equates to £19,800 to £22,572 per annum.
Hours of work: 21 hours per week, 3 days per week. 7 hours per day, between the hours of 8am and 6pm (1-hour unpaid lunch). Actual working days: Monday, plus two additional days (to be agreed).
This role is a mix of hands-on work, 1.5 - 2 days per week, with approximately 1 - 1.5 days per week computer-based work (Total of 3 days per week).
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