4148 - Head of Workforce Planning and HR Operations
General Information
Salary: The national salary range is £56,532 - £64,048, London salary range is £61,201 - £69,338. Your salary will be dependent on your base location.
Working Pattern: Full Time, Part Time, Part Time/Job Share, Flexible Working.
Location: Belfast, London.
Closing Date: 07-Apr-2025.
Post Type: Permanent.
Civil Service Grade: Grade 7.
Number of jobs available: 1.
Job ID: 4148.
Job Description
The Northern Ireland Office (NIO) is looking for a dynamic Head of Workforce Planning and HR Operations (G7) to join its HR team. This is a fantastic opportunity for an ambitious HR professional to develop their career and gain a wide range of experience, with regular exposure to senior stakeholders in a Ministerial Department.
Working as part of a small but impactful team of HR professionals, this role is focused on attracting, recruiting and developing the workforce we need for now and the future. You will have responsibility for a breadth of HR functions including Workforce Planning, Recruitment, Pay and Reward, Policy and Performance Management. You will be strategic in approach, ensuring our HR function supports our departmental delivery objectives.
You will use business data and insight to inform the design, development and implementation of HR activities in a way that embraces diversity and inclusivity in line with our culture and values. You will use your knowledge and HR expertise to gain credibility, enabling you to support the senior management team in the NIO. You will be solutions-focused, able to deliver at pace and confident to challenge. Reporting to the Senior Head of HR, you will have a key leadership role and be a member of both the HR and wider Corporate Services Senior Management teams.
If you are looking for your next challenging HR role, we would like to hear from you. Please reach out to Ceara Bainbridge if you would like to discuss your suitability for the role before submitting an application.
Duties and Responsibilities
The main responsibilities of the role include but are not limited to:
* Leadership and direction of HR Operations portfolio, spanning Performance, Recruitment and Attraction, and Workforce Planning.
* Acting as subject matter expert on all workforce planning, collaborating with senior leadership to align with business objectives and acting as the Secretariat of the Resources Review Panel.
* Using data-driven insights to forecast workforce needs, identify gaps and develop solutions. You will be responsible for providing accurate and up to date Management Information to support decision making and policy direction at Board level.
* Leading recruitment activity, supporting recruiting managers to fill their vacancies and manage the transformation programme to implement our new applicant tracking system.
* Providing customer-focused support and advice to managers and staff on queries about HR policy, taking responsibility for coaching line managers to resolve.
* Review ways of working to ensure continuous improvement with HR processes supporting our objective of having a diverse, inclusive and engaged workforce.
* Manage the relationship with third party providers including SSCL, our recruitment platform and Ministry of Justice, and ensure value for money.
* Work closely with other corporate services within the NIO to provide a streamlined and joined-up employee experience throughout the employee life-cycle.
* Coordinating the engagement with the Departmental Trade Union side.
Essential Criteria
The post holder will need to demonstrate the following in their application and at interview:
* Substantial experience across a range of HR disciplines.
* Excellent communication skills, including the ability to influence and engage, to bring together individuals from across the business to deliver key objectives.
* Excellent analytical and problem solving skills.
* Experience of managing competing priorities, working proactively and being accountable for the delivery of the outcomes.
Desirable Criteria
* Chartered Member of the Chartered Institute of Personnel and Development (CIPD) or willingness to work towards.
* Experience of strategic workforce planning.
* Experience of leading recruitment.
Behaviours
We will assess you against the following Success Profiles behaviours for Grade 7 level during the application sift:
* Communicating and Influencing.
* Seeing the Big Picture.
We will assess you against the following Success Profiles behaviours for Grade 7 level during the interview:
* Communicating and Influencing.
* Seeing the Big Picture.
* Changing and Improving.
* Managing a Quality Service.
How to Apply
This vacancy is using Success Profiles and will assess your Behaviours and Experience. At the sift stage, you will be asked to submit:
1. A 250 word statement on each of the following behaviours:
* Communicating and Influencing.
* Seeing the Big Picture.
1. A statement of suitability no longer than 1000 words to assess the essential and desirable criteria. Your statement of suitability needs to set out evidence of how your experience meets the requirements set out above. Your layout is entirely your preference; you may choose narrative, bullets, etc. One narrative example may cover the requirements needed. You don't have to explain the whole process, just what you have done and the skills and experience you have used. Share with us what makes you suited to this role and why. What you can do, the skills you have that are transferable and the life experience or passion you have that are linked to this role. If you don't have work-based examples then give examples from school/college, clubs, volunteering or other activities you have been involved in.
2. Your work history. This will not be formally assessed so please put the main evidence of your skills into your personal statement. Work history will be used to add context to your personal statement.
Please note that in the event of a large number of applications being received we may run the initial sift on the lead Behaviour Communicating and Influencing.
Interview
Shortlisted candidates will be invited to an interview via Google Meets Conferencing. Candidates will be assessed against the following behaviours and will be asked to provide examples of how they have demonstrated these:
* Communicating and Influencing.
* Seeing the Big Picture.
* Changing and Improving.
* Managing a Quality Service.
Candidates may also be asked to deliver a short presentation and details will be shared in advance of the interview.
All applications for employment are considered strictly on the basis of merit.
Working Arrangements & Further Information
The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and/or from home (please be aware that this role can only be worked in the UK and not overseas). All employees will be expected to spend a minimum of 60% of their working time in an office, subject to local estate capacity.
Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone's circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.
Benefits
The MoJ offers a range of benefits:
Annual Leave: Annual leave is 25 days on appointment and will increase to 30 days after five years' service.
Pension: The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.
Training: The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.
Networks: The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management.
Support: A range of 'Family Friendly' policies such as opportunities to work reduced hours or job share.
For more information on applying for a role as a candidate with a disability or long-term condition, please watch our animated videos.
Diversity & Inclusion: The Civil Service is committed to attract, retain and invest in talent wherever it is found.
A Great Place to Work for Veterans: The initiative includes a guaranteed interview scheme to those who meet the minimum criteria.
Civil Service Nationality Rules: This job is broadly open to UK nationals, nationals of the Republic of Ireland, and nationals of Commonwealth countries who have the right to work in the UK.
Reserve list: A reserve list may be held for up to 12 months from which further appointments may be made for the same or similar roles.
Contact Information: If you require any assistance please call (Monday to Friday 8am - 6pm).
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