Wilhelmina Barns-Graham Trust: Finance & Office Manager Job Description Services, Suppliers and Utilities · Be the first point of contact for suppliers, utilities and services used by the Trust – dealing with all queries, negotiating contracts and ensuring correct billing etc. · Take the lead on Trust carbon-usage and environmental monitoring procedures. · Ensure procurement procedures are followed for all goods, equipment and services. · Responsible for regular checking of all alarm systems, stairlift etc. Reading electricity and water meters. · Packing and dispatch (to post office) of book and merchandise sales from online shop. Bookkeeping and Credit Control · Responsible for all bookkeeping duties using SAGE 50cloud Accounts Essentials including: Recording all financial transactions Maintain company ledgers Raising sales invoices, maintaining the sales ledger and monitoring debtors Arranging payment of and reconciling of purchase invoices and monitoring creditors Generating quarterly VAT returns (and a detailed understanding of VAT & tax codes) Reconciliations of all control accounts Processing and submitting Gift Aid claim to HMRC Monitoring cash flow and ensuring there are always sufficient funds for upcoming payments Packing and posting purchased shop stock, recording usage and reconciling stock Performing year end stocktake and updating SAGE where applicable Maintain the fixed asset registers and posting depreciation journals Preparation of quarterly and end-of-year management accounts, producing additional notes for Trustees meetings Preparing information required for annual audit, liasing with Accountants as necessary Providing administrative and clerical support in the office as needed Prepare payments and accruels register for Accountants at year end Maintaining petty cash Making necessary PAYE payments to HMRC in a timely manner Monitor NEST pensions online for actions Monthly bank reconciliations Requirements - minimum 3 years bookkeeper experience, including use of SAGE and EXCEL to a high level. Experience of charity and/or art sector and office management responsibilities, and membership of AAT an advantage. Job Type: Part-time, Permanent Part-time hours: 3 days per week (22.2 hours) Salary: £18,600.00 per year Benefits: Company pension Flexible working hours Free parking Work Location: In person at Edinburgh office