Position: Personal Assistant
Location: Virginia Water, Surrey
Employment Type: Full-Time, initial 3 month contract with a view to a permanent role
Salary Range: c£35-40k per annum - flexible, dependent on experience.
About the Role
About Us: At Build With Hemp, we are reshaping the future of construction. As leaders in sustainable innovation, we manufacture and supply prefabricated, carbon-sequestering construction products designed to combat the industry’s most pressing challenges.
Our revolutionary hemp-based materials help reduce emissions, achieve Net Zero goals, and comply with biodiversity legislation, providing cutting-edge solutions for new and existing building projects.
We are preparing to launch a range of eco-friendly products across the UK that will redefine construction standards. As part of this exciting journey, we’re seeking an ambitious, detail-oriented Senior Office Manager / Personal Assistant to support our leadership team and play a key role in driving our mission forward.
We seek a highly organised, proactive, and experienced Senior Office Manager / Personal Assistant with a strong background in the construction industry.
This role combines office management responsibilities with personal assistant duties, requiring a dynamic professional who can multitask effectively, prioritise workload, and thrive in a fast-paced environment.
The ideal candidate will have excellent communication and organisational skills, a deep understanding of construction processes and terminology, and the ability to support the executive team's operational and personal needs.
Key Responsibilities:
1. Office Management
* Oversee daily office operations to ensure efficiency and smooth workflow.
* Manage office supplies, equipment, and vendor relationships.
* Develop and implement organisational procedures and systems.
* Coordinate meetings, prepare agendas, and ensure follow-ups.
* Maintain accurate records, including project documentation and financial records.
1. Personal Assistant Duties:
* Provide comprehensive administrative support to senior executives.
* Manage calendars, schedule appointments, and coordinate travel arrangements.
* Handle confidential information with discretion and professionalism.
* Assist with personal tasks, including errands, event planning, and household management as needed.
2. Construction-Specific Tasks:
* Support project managers with administrative tasks, including project tracking and reporting.
* Review and process contracts, purchase orders, and change orders.
* Liaise with subcontractors, suppliers, and clients as needed.
* Monitor deadlines, ensure compliance, and maintain safety documentation.
Qualifications:
Experience: Minimum 5 years of experience as an office manager or personal assistant, including time within the construction industry.
Education: Bachelor’s degree or equivalent experience in business administration, construction management, or a related field is preferred.
Skills:
* Strong understanding of construction terminology and processes.
* Proficiency in Microsoft Office Suite and project management software (ideally Monday.com).
* Excellent organizational and time management skills.
* Strong written and verbal communication skills.
* Ability to multitask and prioritize effectively.
Attributes:
* Detail-oriented and proactive.
* Professional demeanour and strong interpersonal skills.
* Ability to handle high-pressure situations and tight deadlines.
How to Apply:
Please send your resume and a cover letter highlighting your relevant experience to hello@buildwithhemp.co.uk. Applications will be reviewed on a rolling basis.
This position is ideal for someone with a passion for organisation, a background in construction, and a desire to support leadership in achieving their goals. If you thrive in a fast-paced environment and enjoy the challenge of balancing multiple responsibilities and working within a company that will reshape construction, we encourage you to apply!
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