Job summary We have an exciting opportunity based within our HMP Lincoln service for a Prison Service Administrator. Do you thrive in a busy environment, having a wide range of different adminstration tasks to juggle and lots of different people to meet and support? If so, then this could be the role for you. The successful applicant will be covering admin support duties to both Data Admin Lead, Nursing and Psychosocial Teams within HMP Lincoln. Duties will include: Main duties of the job We have many clients to support within HMP Lincoln, so a smooth running support team is crucial to us achieving our aims each and every day You will have experience of working in a fast paced office environment. We are looking for a positive and motivated candidate who is proficient with IT systems, highly organised with excellent time management, communication and customer service skills. About us Everyone should feel comfortable getting the support they need for issues with drugs, alcohol or mental health. At We Are With You we work with people on their own goals, whether that's staying safe and healthy, making small changes or stopping an unwanted habit altogether. We give people support in a way that's right for them either face to face in their local service, community or online. We provide a free and confidential service without judgement to more than 100,000 people a year. We use our expertise to improve the help available and raise awareness around drugs, alcohol and mental health so that more people can get support. Date posted 30 January 2025 Pay scheme Agenda for change Band Band 7 Salary £23,400 to £23,400 a year Contract Permanent Working pattern Full-time Reference number recroot-5495-51198-64 Job locations lincoln Lincoln LN2 4BD Job description Job responsibilities We have an exciting opportunity based within our HMP Lincoln service for a Prison Service Administrator. Do you thrive in a busy environment, having a wide range of different adminstration tasks to juggle and lots of different people to meet and support? If so, then this could be the role for you. The successful applicant will be covering admin support duties to both Data Admin Lead, Nursing and Psychosocial Teams within HMP Lincoln. Duties will include: Answering calls internally and externally Taking minutes Supporting meetings Ordering supplies Supporting managers with workload and admin duties Liaising with internal and external agencies and clients Arranging meetings, booking and monitoring clinics using System 1 and other case management systems This is an exciting new role that offers the opportunity and challenge to make the job your own. With You is all about working with our clients to find the right path for them to get back to where they want to be and you will be joining a amazing team of people who go the extra mile to make that happen. About the job We have many clients to support within HMP Lincoln, so a smooth running support team is crucial to us achieving our aims each and every day You will have experience of working in a fast paced office environment. We are looking for a positive and motivated candidate who is proficient with IT systems, highly organised with excellent time management, communication and customer service skills. Essential Skills To do this job successfully, you will need: experience of providing great administrative support in a busy environment the abillity to communicate effectively with a wide range of people to be confident working in a team environment, able to work collaboratively with everyone a good level of Maths and English (verbal and written) to be organised, able to manage and prioritise your time and deal with changing and conflicting demands with ease a keen desire in personal and professional development good analytical skills with an eye for detail the strong ability to work under pressure effectively a can do, result-driven and positive attitude experience of arranging clinical and organising clinical paperwork good IT skills, including database management and be comfortable using digital media and a desire to develop your IT skills to collate date, to use and manage databases (e.g. Excel, Halo) and case management systems minute taking skills knowledge and understanding of work based Health and Safety issues some flexibility with working hours and location from time to time This role requires a satisfactory Enhanced level DBS certificate and prison clearance as part of our safeguarding checks process. Desirable Skills A full job description will be provided upon request. About Company Everyone should feel comfortable getting the support they need for issues with drugs, alcohol or mental health. At We Are With You we work with people on their own goals, whether that's staying safe and healthy, making small changes or stopping an unwanted habit altogether. We give people support in a way that's right for them either face to face in their local service, community or online. We provide a free and confidential service without judgement to more than 100,000 people a year. We use our expertise to improve the help available and raise awareness around drugs, alcohol and mental health so that more people can get support. We Are With You. As an organisation, we continue to build an inclusive culture that encourages, supports and celebrates the diverse voices and experiences of our staff. We know that representing the communities we serve is key to us meeting our goals of radically improving people's lives. We welcome the unique contributions that you can bring and we encourage people from underrepresented communities and backgrounds to apply to join our team, including people with lived experience, people with disabilities, people from racialised communities, LGBTQ people, people of all ages and armed forces veterans. As part of our commitment to the Armed Forces Covenant we provide a guaranteed interview scheme for candidates that are veterans and meet all the essential criteria for a role. With You is also a Disability Confident Employer and we offer a guaranteed interview scheme for candidates with a disability and meet all the essential criteria for a role. If you have a disability, a learning difficulty such as dyslexia or a medical condition which you believe may affect your performance during any aspect of our selection process, we'll be happy to make reasonable adjustments to enable you to perform at your best. Job description Job responsibilities We have an exciting opportunity based within our HMP Lincoln service for a Prison Service Administrator. Do you thrive in a busy environment, having a wide range of different adminstration tasks to juggle and lots of different people to meet and support? If so, then this could be the role for you. The successful applicant will be covering admin support duties to both Data Admin Lead, Nursing and Psychosocial Teams within HMP Lincoln. Duties will include: Answering calls internally and externally Taking minutes Supporting meetings Ordering supplies Supporting managers with workload and admin duties Liaising with internal and external agencies and clients Arranging meetings, booking and monitoring clinics using System 1 and other case management systems This is an exciting new role that offers the opportunity and challenge to make the job your own. With You is all about working with our clients to find the right path for them to get back to where they want to be and you will be joining a amazing team of people who go the extra mile to make that happen. About the job We have many clients to support within HMP Lincoln, so a smooth running support team is crucial to us achieving our aims each and every day You will have experience of working in a fast paced office environment. We are looking for a positive and motivated candidate who is proficient with IT systems, highly organised with excellent time management, communication and customer service skills. Essential Skills To do this job successfully, you will need: experience of providing great administrative support in a busy environment the abillity to communicate effectively with a wide range of people to be confident working in a team environment, able to work collaboratively with everyone a good level of Maths and English (verbal and written) to be organised, able to manage and prioritise your time and deal with changing and conflicting demands with ease a keen desire in personal and professional development good analytical skills with an eye for detail the strong ability to work under pressure effectively a can do, result-driven and positive attitude experience of arranging clinical and organising clinical paperwork good IT skills, including database management and be comfortable using digital media and a desire to develop your IT skills to collate date, to use and manage databases (e.g. Excel, Halo) and case management systems minute taking skills knowledge and understanding of work based Health and Safety issues some flexibility with working hours and location from time to time This role requires a satisfactory Enhanced level DBS certificate and prison clearance as part of our safeguarding checks process. Desirable Skills A full job description will be provided upon request. About Company Everyone should feel comfortable getting the support they need for issues with drugs, alcohol or mental health. At We Are With You we work with people on their own goals, whether that's staying safe and healthy, making small changes or stopping an unwanted habit altogether. We give people support in a way that's right for them either face to face in their local service, community or online. We provide a free and confidential service without judgement to more than 100,000 people a year. We use our expertise to improve the help available and raise awareness around drugs, alcohol and mental health so that more people can get support. We Are With You. As an organisation, we continue to build an inclusive culture that encourages, supports and celebrates the diverse voices and experiences of our staff. We know that representing the communities we serve is key to us meeting our goals of radically improving people's lives. We welcome the unique contributions that you can bring and we encourage people from underrepresented communities and backgrounds to apply to join our team, including people with lived experience, people with disabilities, people from racialised communities, LGBTQ people, people of all ages and armed forces veterans. As part of our commitment to the Armed Forces Covenant we provide a guaranteed interview scheme for candidates that are veterans and meet all the essential criteria for a role. With You is also a Disability Confident Employer and we offer a guaranteed interview scheme for candidates with a disability and meet all the essential criteria for a role. If you have a disability, a learning difficulty such as dyslexia or a medical condition which you believe may affect your performance during any aspect of our selection process, we'll be happy to make reasonable adjustments to enable you to perform at your best. Person Specification Qualifications Essential experience of providing great administrative support in a busy environment the abillity to communicate effectively with a wide range of people to be confident working in a team environment, able to work collaboratively with everyone a good level of Maths and English (verbal and written) to be organised, able to manage and prioritise your time and deal with changing and conflicting demands with ease a keen desire in personal and professional development good analytical skills with an eye for detail the strong ability to work under pressure effectively a can do, result-driven and positive attitude experience of arranging clinical and organising clinical paperwork good IT skills, including database management and be comfortable using digital media and a desire to develop your IT skills to collate date, to use and manage databases (e.g. Excel, Halo) and case management systems minute taking skills knowledge and understanding of work based Health and Safety issues some flexibility with working hours and location from time to time Experience Essential experience of providing great administrative support in a busy environment the abillity to communicate effectively with a wide range of people to be confident working in a team environment, able to work collaboratively with everyone a good level of Maths and English (verbal and written) to be organised, able to manage and prioritise your time and deal with changing and conflicting demands with ease a keen desire in personal and professional development good analytical skills with an eye for detail the strong ability to work under pressure effectively a can do, result-driven and positive attitude experience of arranging clinical and organising clinical paperwork good IT skills, including database management and be comfortable using digital media and a desire to develop your IT skills to collate date, to use and manage databases (e.g. Excel, Halo) and case management systems minute taking skills knowledge and understanding of work based Health and Safety issues some flexibility with working hours and location from time to time Person Specification Qualifications Essential experience of providing great administrative support in a busy environment the abillity to communicate effectively with a wide range of people to be confident working in a team environment, able to work collaboratively with everyone a good level of Maths and English (verbal and written) to be organised, able to manage and prioritise your time and deal with changing and conflicting demands with ease a keen desire in personal and professional development good analytical skills with an eye for detail the strong ability to work under pressure effectively a can do, result-driven and positive attitude experience of arranging clinical and organising clinical paperwork good IT skills, including database management and be comfortable using digital media and a desire to develop your IT skills to collate date, to use and manage databases (e.g. Excel, Halo) and case management systems minute taking skills knowledge and understanding of work based Health and Safety issues some flexibility with working hours and location from time to time Experience Essential experience of providing great administrative support in a busy environment the abillity to communicate effectively with a wide range of people to be confident working in a team environment, able to work collaboratively with everyone a good level of Maths and English (verbal and written) to be organised, able to manage and prioritise your time and deal with changing and conflicting demands with ease a keen desire in personal and professional development good analytical skills with an eye for detail the strong ability to work under pressure effectively a can do, result-driven and positive attitude experience of arranging clinical and organising clinical paperwork good IT skills, including database management and be comfortable using digital media and a desire to develop your IT skills to collate date, to use and manage databases (e.g. Excel, Halo) and case management systems minute taking skills knowledge and understanding of work based Health and Safety issues some flexibility with working hours and location from time to time Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name We Are With You Address lincoln Lincoln LN2 4BD Employer's website https://www.wearewithyou.org.uk/ (Opens in a new tab)