Job summary We are looking to recruit a Term-Term Only, enthusiastic and dynamic administrator/data analyst to join our expanding Bexley & Greenwich CAMHS, Mental Health in Schools Team (MHST). You will be part of a small admin team providing administrative and data collection support to the team and play a key role in ensuring that the team runs smoothly and efficiently, prioritising workloads appropriately and setting up clear and safe administrative systems. This role has a Term Time Only working pattern - 37.50 hours per week 39 weeks per year (Term Time Only) Important Sponsorship Information for this post: Due to service budget restrictions we are currently unable to offer a certificate of sponsorship for this post. Main duties of the job To provide administrative and data collection support as well as help develop and maintain systems across the service, enabling MHST to analyse/audit/report on a range of data relevant to effective and efficient service delivery. To liaise with clinical leads, operational managers, clinicians, administrators and the Directorate Business Office, working with little supervision. To maintain an understanding of CAMHS and the directorate to facilitate and enable service coordination and efficient delivery. About us Oxleas offers a wide range of NHS healthcare services to people in community and secure environment settings. Our services include community health care such as district nursing and speech and language therapy, care for people with learning disabilities and mental health care such as psychiatry, nursing and therapies. Our multidisciplinary teams look after people of all ages and we work in close partnership with other parts of the NHS, local councils and the voluntary sector and through our new provider collaboratives. Our 4,300 members of staff work in many different settings including hospitals, clinics, prisons, secure hospitals, children's centres, schools and people's homes.We have over 125 sites in a variety of locations in the South of England. In London we operate within the Boroughs of Bexley, Bromley Greenwich and into Kent. We manage hospital sites including Queen Mary's Hospital, Sidcup and Memorial Hospital, Woolwich, as well as the Bracton Centre, our medium secure unit for people with mental health needs. We are the largest NHS provider of prison health services providing healthcare to prisons within Devon, Dorset, Bristol, Wiltshire and Gloucestershire, Kent and South London. We are proud of the care we provide and our people. Our purpose is to improve lives by providing the best possible care to our patients and their families. This is strengthened by our new values: We're Kind We're Fair We Listen We Care Date posted 13 February 2025 Pay scheme Agenda for change Band Band 4 Salary £26,530 to £29,114 a year pro rata inc Contract Permanent Working pattern Term time hours Reference number 277-7008999-CYP Job locations Goldie Leigh Lodge Hill Welling DA16 1BL Job description Job responsibilities Take a lead role in the design and development of data systems that enable the teams to collect, analyse/audit and report on a range of data relevant to effective and efficient service delivery To liaise with MHST colleagues to set up and manage effective systems for team diaries/clinics and capacity analysis. This will include being a key contact point for the service both internally and externally. Present information to colleagues across the service and directorate, analyse the data, including trends, pressures and risks, identifying areas for improvement to patient flows To be the first point of contact for the CAMHS Mental Health in Schools Team with regard to information systems. Deal with enquiries in a proactive manner and initiate action for approval of the line manager, Team Managers or Operational Manager. This will include liaising with the Business Office, Informatics and outside organisations. To develop systems for appointments, managing waits and tracking patient journeys through the service, making best use of new technology Organise and co-ordinate meetings to support the chair Prepare and distribute papers, reports, agendas, arrange meetings, take minutes, and take follow up action as necessary. Preparation of reports, letters, e-mails and presentations. Manage incoming and outgoing mail and email, take appropriate action, identifying any action required, using own initiative when assessing priorities. Manage and maintain effective office filing and data systems. Maintain and update efficient use of relevant IT systems, including PowerPoint, Excel, teleconferencing facilities, GroupWise calendars and database. Ensure that all correspondence is dealt with in the corporate style. Effectively manage and prioritise electronic calendar, using own initiative and negotiation skills. Work as part of the wider clinical support team, liaising with colleagues in a friendly and efficient manner, answering telephones and providing cover for colleagues as directed by the management team. Support service users and families/carers with outcome questionnaires Maintain confidentiality at all times and abide by the Data Protection Act. Be familiar with the Trusts Policies and Procedures, adhering strictly to all Health and Safety Guidelines. Such other duties as may be reasonably expected consistent with the role and status of the position. Job description Job responsibilities Take a lead role in the design and development of data systems that enable the teams to collect, analyse/audit and report on a range of data relevant to effective and efficient service delivery To liaise with MHST colleagues to set up and manage effective systems for team diaries/clinics and capacity analysis. This will include being a key contact point for the service both internally and externally. Present information to colleagues across the service and directorate, analyse the data, including trends, pressures and risks, identifying areas for improvement to patient flows To be the first point of contact for the CAMHS Mental Health in Schools Team with regard to information systems. Deal with enquiries in a proactive manner and initiate action for approval of the line manager, Team Managers or Operational Manager. This will include liaising with the Business Office, Informatics and outside organisations. To develop systems for appointments, managing waits and tracking patient journeys through the service, making best use of new technology Organise and co-ordinate meetings to support the chair Prepare and distribute papers, reports, agendas, arrange meetings, take minutes, and take follow up action as necessary. Preparation of reports, letters, e-mails and presentations. Manage incoming and outgoing mail and email, take appropriate action, identifying any action required, using own initiative when assessing priorities. Manage and maintain effective office filing and data systems. Maintain and update efficient use of relevant IT systems, including PowerPoint, Excel, teleconferencing facilities, GroupWise calendars and database. Ensure that all correspondence is dealt with in the corporate style. Effectively manage and prioritise electronic calendar, using own initiative and negotiation skills. Work as part of the wider clinical support team, liaising with colleagues in a friendly and efficient manner, answering telephones and providing cover for colleagues as directed by the management team. Support service users and families/carers with outcome questionnaires Maintain confidentiality at all times and abide by the Data Protection Act. Be familiar with the Trusts Policies and Procedures, adhering strictly to all Health and Safety Guidelines. Such other duties as may be reasonably expected consistent with the role and status of the position. Person Specification Qualifications Essential NVQ Level 3 or Equivalent Experience Essential 3 Years NHS or Equivalent Experience 3 Years Admin/Data Experience Knowledge Essential Minute Taking Person Specification Qualifications Essential NVQ Level 3 or Equivalent Experience Essential 3 Years NHS or Equivalent Experience 3 Years Admin/Data Experience Knowledge Essential Minute Taking Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name Oxleas NHS Foundation Trust Address Goldie Leigh Lodge Hill Welling DA16 1BL Employer's website http://oxleas.nhs.uk/ (Opens in a new tab)