Job Description
Office Manager
Job purpose
1. To take responsibility, including the supervision, of the day-to-day operations of the reception office and office staff.
2. To provide effective administrative support to the school’s SLT and other staff of the school, parents and carers, the public and other agencies.
DUTIES:
RECEPTION
* To supervise the day-to-day work of the reception desk.
* To manage reception staff to ensure that they carry out daily duties efficiently.
* To ensure that the front of house presents a smart and professional image to all visitors, ensuring that:
* All visitors are received professionally.
* Telephone calls are answered professionally.
* To receive a wide range of callers to the office, including students, parents, staff and Governors, dealing with enquiries as necessary.
* To attend and organise occasional cover in reception for school events.
* Ensure safeguarding at all times.
* To organise and assist with preparations for school events, projects, and functions.
ADMINISTRATION AND FINANCIAL MANAGEMENT
* To be responsible for pupil admissions.
* To manage the school’s admin email account, responsible for forwarding on relevant and important emails.
* To ensure the maintenance of clear and effective filing, records, and other systems and keep them regularly updated.
* To ensure all letters are sent on time to meet school deadlines.
* To liaise with SLT and other relevant staff to ensure that school information and documentation is processed efficiently and within agreed deadlines.
* To ensure that all letters and forms put in registers are handed out on time.
* To manage attendance, admissions, and extended leave.
* To co-ordinate work experience students ensuring safeguarding protocols are adhered to.
* To complete the school census.
* To be responsible for entering staff absence and overtime onto the relevant portals and payroll submissions.
* To have an oversight of budget expenditure.
* To raise purchase orders.
* To post goods received notes and purchase invoices.
* To track agency supply workers.
* To keep accurate records of monies paid into the bank.
* To collate purchase card invoices and match them back to statements.
* To lead on the promotion and advertising of the school through social media and other media.
OTHER DUTIES
* To manage the school administration facility including a variety of shared general school administrative jobs when staff absence necessitates, including data entry, photocopying, filing, post distribution, setting up refreshments and reception cover when needed.
* To produce a variety of typed/word-processed documents, PowerPoint presentations and Excel databases.
* To manage the appearance of the School’s front of house.
* To provide any other general administrative services needed by the Headteacher/Trust as requested.
* To evaluate and improve your own practice, which may lead to improvements in the day-to-day running of the school and to take responsibility for personal professional development.
* To perform any other duties, including covering the essential work of absent colleagues, commensurate with the grading of the post, as directed by the Line Manager.
* To be committed to safeguarding and promoting the welfare of children and young people and follow the safeguarding policy.
#J-18808-Ljbffr