Job overview
An exciting opportunity has arisen for a full time time Medical Secretary within our Gynaecology Clinical Administration Unit at Tunbridge Wells Hospital.
You will have exceptional secretarial skills, excellent audio typing skills and knowledge of all Microsoft packages. You should demonstrate excellent communication and organisational skills, be a team player, be self-motivated, able to prioritise a busy workload, work to deadlines and have a flexible approach to your duties.
If you would like to work in a supportive, friendly working environment, this could be the role for you!
Main duties of the job
You should be self-motivated with the ability to work in a busy and pressured environment. You should be able to demonstrate good communication and organisational skills, along with a flexible approach to duties.
Knowledge and experience within the health sector would be beneficial but not essential.
Working for our organisation
Maidstone and Tunbridge Wells NHS Trust ranks among the top 10 NHS Trusts nationwide and was named the second-best Trust to work for in the South East in the 2023 NHS Staff Survey.
We are a large acute hospital trust in south-east England, providing general hospital services and specialist care to around 600,000 residents in West Kent and East Sussex. With a dedicated and diverse team of over 8,000 staff we are proud to offer specialised cancer services to over two million people through the Kent Oncology Centre.
Fordcombe Hospital, near Tunbridge Wells, became part of the Trust in October 2024. Specialising in planned care, it offers two operating theatres, 28 inpatient and day-care beds, diagnostic services (X-ray, MRI, CT, and endoscopy), and consultation/treatment rooms.
Looking for flexible working?
We are a flexible working-friendly organisation. Whether it’s adjusting your hours or exploring other flexible arrangements, we want to work with you to find the best solution for you, our patients, and the Trust. Talk to us about how we can accommodate your working needs.
Joining us includes a comprehensive benefits package:
1. At least 27 days of annual leave plus public/bank holidays (pro-rata for part-time staff).
2. Membership in the NHS Pension Scheme, with a 20.6% employer contribution and life assurance benefits
3. Blue Light card eligibility
4. And more, additional benefits can be found in the benefits documents below
Detailed job description and main responsibilities
We’ve provided all the details you need about this role in the job description and person specification. Please take a moment to review the criteria in the person specification and share specific examples in your application that demonstrate how you meet these requirements. Please also check your application for errors/omissions prior to submission.
All successful applicants will be required to complete our corporate trust induction once a start date had been agreed.
Interview Date: To be confirmed
Please note that this role may often attract a high level of applications. Please note this role may close earlier than the original closing date so please ensure you submit your application as soon as possible.
Person specification
Qualifications
Essential criteria
5. Good standard of general education (to GCSE/A level.) or equivalent experience
Desirable criteria
6. Secretarial and audio-wordprocessing qualification to at least RSA3/advanced level certificate
Experience/Knowledge
Essential criteria
7. Previous secretarial experience
8. Customer service/dealing with the public
Desirable criteria
9. Medical terminology / Healthcare experience
10. Knowledge of Allscripts / ERS
Skills
Essential criteria
11. Excellent computer skills (Word/Excel) /advanced key board skills
12. Excellent interpersonal skills both verbal and written.
13. Able to use initiative and work under pressure.
14. Ability to work with and support colleagues as part of a team.
15. Demonstrates good time management skills.
16. Ability to work within a team environment under pressure; prioritising work.
17. Systematic approach to problem solving
18. Clear, concise verbal communication
19. Ability to work within a team environment under pressure; prioritising work.
Desirable criteria
20. Database management
21. Ability to work using own initiative
22. Understanding of 18 Week and Cancer Target rules
23. Ability to organize and prioritise own workload
Application numbers
This vacancy may close early if it receives a high number of applications. Please complete and submit your application in good time to avoid disappointment.